Administrative Assistant & Front Desk Officer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Visioneers seeks an Administrative Assistant & Front Desk Officer in Dubai to serve as the first point of contact for Creators HQ, managing front-of-house operations and providing administrative support.
Key Skills for This Role
Responsibilities
- Serve as the first point of contact for visitors, guests, and incoming calls
- Manage the reception area and maintain a tidy front desk
- Handle incoming and outgoing correspondence, courier shipments, and deliveries
- Monitor and manage office supplies inventory
- Coordinate meeting room bookings and ensure rooms are set up
- Liaise with building management, facilities, and service providers
- Provide day to day administrative support to the Business Operations Director and wider team
- Draft, format, and proofread internal and external documents
- Manage calendars, schedule meetings, and coordinate appointments
- Maintain and organize filing systems, both physical and digital
- Provide on ground administrative and logistical support during events
- Act as a liaison between internal departments
Requirements
- Exceptional organizational and time management skills
- Strong written and verbal communication skills in English; Arabic is an advantage
- Professional, well presented, and confident when interacting with senior officials
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to multitask and prioritize effectively under pressure
- Proactive, detail oriented, and a strong team player
- Discretion and professionalism in handling confidential matters
- Familiarity with event coordination or logistics support is a plus
Full Job Posting
Role Overview
- The Administrative Assistant & Front Desk Officer serves as the first point of contact for Creators HQ, managing front of house operations while providing essential administrative support to the wider team.
Key Responsibilities
- Serve as the first point of contact for CHQ members, visitors, guests, and incoming calls.
- Manage the reception area, maintaining a tidy and organized front desk.
- Handle incoming and outgoing correspondence, courier shipments, and deliveries.
- Monitor and manage office supplies inventory, placing orders as needed.
- Coordinate meeting room bookings and ensure rooms are set up in advance.
- Liaise with building management, facilities, and service providers as required.
- Provide day to day administrative support to the Business Operations Director and wider team.
- Draft, format, and proofread internal and external documents, letters, memos, and presentations.
- Manage calendars, schedule meetings, and coordinate appointments across the team.
- Maintain and organize filing systems, both physical and digital.
- Provide on ground administrative and logistical support during events.
- Act as a liaison between internal departments, ensuring timely flow of information.
Requirements
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills in English; Arabic is an advantage.
- Professional, well presented, and confident when interacting with senior officials and high profile guests.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask and prioritize effectively under pressure.
- Proactive, detail oriented, and a strong team player.
- Discretion and professionalism in handling confidential matters.
- Familiarity with event coordination or logistics support is a plus.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Visioneers
Account Executive
Dubai, UAE
Visioneers is seeking an Account Executive to manage client relationships, coordinate account operations, and support business development. The role requires 3-7 years of agency account management experience and strong p
Senior Social Media Scriptwriter
Dubai, UAE
Arab Nation is seeking a Senior Social Media Scriptwriter to join its content team in Dubai. This senior editorial role requires a strong journalism background and exceptional Arabic writing skills. You will craft compel
Store Keeper
Dubai, UAE
Visioneers seeks a Store Keeper to manage warehouse and inventory operations, including receiving, storing, issuing, and tracking assets and consumables. The role supports production, events, and administrative needs. Ca
Digital Learning Specialist
Dubai, UAE
Visioneers is seeking a Digital Learning Specialist to develop and manage digital learning experiences, including e-learning content, LMS administration, and website management. The role requires 3-6+ years of experience
Performance Manager - People & Culture
Dubai, UAE
Visioneers seeks a strategic Performance Manager to lead performance management processes, design appraisal systems, and drive employee development initiatives. The role requires 8+ years of experience in performance man
Digital Learning Specialist
Dubai, UAE
Visioneers seeks a Digital Learning Specialist to develop and manage digital learning experiences across online, blended, and on-demand platforms. The role includes LMS administration, website management, and multimedia
Head of Global Programming - Creators HQ
Dubai, UAE
Visioneers seeks a Head of Global Programming to lead programming for Creators HQ and the 1 Billion Followers Summit. The role defines global programming vision, curates top-tier speakers, and oversees execution. Require
Head of Production
Dubai, UAE
Visioneers is seeking a Head of Production to lead all production operations for Wasl Channel. The role oversees end-to-end delivery of media projects, ensuring they are on time, within budget, and to high standards. Can
Account Executive
Dubai, UAE
Senior Social Media Scriptwriter
Dubai, UAE
Store Keeper
Dubai, UAE
Digital Learning Specialist
Dubai, UAE
Performance Manager - People & Culture
Dubai, UAE
Digital Learning Specialist
Dubai, UAE
Head of Global Programming - Creators HQ
Dubai, UAE
Head of Production
Dubai, UAE