Administrative Assistant
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Key skills for this role
About the Role
Antal International is hiring an Administration Assistant / Front Office & HR Support professional for a UAE government entity in Abu Dhabi. The role involves executive support, front office management, and HR coordination.
Key Skills for This Role
Responsibilities
- Provide direct support to senior leadership and executive teams
- Manage complex calendars, meeting coordination, and executive scheduling
- Prepare presentations, reports, briefings, and executive correspondence
- Lead front office operations as the primary contact for VIPs, regulators, and visitors
- Support HR team in day to day HR operations and administrative processes
- Assist with onboarding and induction of new employees
- Maintain employee records, HR files, and data accuracy in HR systems
- Coordinate interview scheduling, candidate visits, and recruitment logistics
- Oversee general office administration and ensure smooth daily operations
- Organize leadership meetings, workshops, and internal events
Requirements
- Bachelor’s degree in Business Administration, HR, or related field
- 5–8 years of experience in executive support, office coordination, or HR administration
- Prior exposure to HR operations or HR coordination is essential
- Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
- Excellent written and verbal communication skills in English and Arabic
- High level of professionalism, discretion, and stakeholder management ability
- Strong multitasking and organizational skills
Full Job Posting
Role Overview
- The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front office operations while also providing high level executive, administrative, and HR coordination support.
- This position requires strong organizational capability, HR exposure, and the ability to interact confidently with senior stakeholders, regulators, and executive leadership.
Key Responsibilities
- Provide direct support to senior leadership and executive teams.
- Manage complex calendars, meeting coordination, and executive scheduling.
- Prepare presentations, reports, briefings, and executive correspondence.
- Coordinate internal and external meetings including logistics, agendas, and follow ups.
- Maintain strict confidentiality in handling sensitive information.
- Lead front office operations as the primary contact for VIPs, regulators, and visitors.
- Ensure a seamless, professional reception experience aligned with corporate standards.
- Manage visitor access, security protocols, and reception administration.
- Act as liaison between executives, employees, and external stakeholders.
- Support HR team in day to day HR operations and administrative processes.
- Assist with onboarding and induction of new employees (documentation, access, setup coordination).
- Maintain employee records, HR files, and data accuracy in HR systems.
Required Skills & Qualifications
- Bachelor’s degree in Business Administration, HR, or related field.
- 5–8 years of experience in executive support, office coordination, or HR administration.
- Prior exposure to HR operations or HR coordination is essential.
- Strong proficiency in MS Office (PowerPoint, Excel, Outlook).
- Excellent written and verbal communication skills (English and Arabic is MUST).
- High level of professionalism, discretion, and stakeholder management ability.
- Strong multitasking and organizational skills.
Salary
- AED 15,000 to AED 20,000 + Benefits
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