Administration / HR Assistant - Immediate Joiner
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Key skills for this role
About the Role
NADIA is seeking a highly organized Administration / HR Assistant to support daily administrative and HR functions in Dubai. The role involves office administration, recruitment coordination, employee records management, and travel arrangements.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to management and various departments
- Manage office supplies, equipment, and inventory
- Coordinate office maintenance, facilities, and vendor services
- Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items
- Prepare reports, presentations, correspondence, and other business documents
- Maintain organized filing systems and ensure proper document control
- Handle incoming calls, emails, courier services, and general office correspondence
- Coordinate business travel, including flights, hotel bookings, transportation, visas, and travel itineraries
- Organize company meetings, training sessions, exhibitions, and employee events
- Support procurement activities by obtaining quotations and coordinating with suppliers
- Assist with recruitment activities, including posting vacancies, scheduling interviews, and coordinating with candidates
- Support employee onboarding and induction processes
Requirements
- Bachelor's degree in Business Administration, Human Resources, or related field
- Minimum 3 5 years of experience in Administration, HR Administration, or Office Management
- Knowledge of UAE labor regulations and HR administrative processes
- Experience in recruitment coordination, onboarding, employee records management, and visa processing
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills in English; Arabic is an advantage
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with HRMS or ERP systems is an advantage
- Strong attention to detail and ability to maintain confidentiality
- Ability to work independently and collaboratively in a fast paced environment
Full Job Posting
Overview
- We are looking for a highly organized, proactive, and detail oriented Administration / HR Assistant to support the day to day administrative and human resources functions of the organization.
- The successful candidate will provide comprehensive support in office administration, employee records management, recruitment coordination, onboarding, travel arrangements, facilities management, and general HR administration while ensuring smooth office operations.
- The ideal candidate should have excellent organizational and communication skills, the ability to manage multiple priorities, and maintain confidentiality in handling sensitive employee and business information.
Key Responsibilities Administration
- Provide day to day administrative support to management and various departments.
- Manage office supplies, equipment, and inventory.
- Coordinate office maintenance, facilities, and vendor services.
- Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Prepare reports, presentations, correspondence, and other business documents.
- Maintain organized filing systems and ensure proper document control.
- Handle incoming calls, emails, courier services, and general office correspondence.
- Coordinate business travel, including flights, hotel bookings, transportation, visas, and travel itineraries.
- Organize company meetings, training sessions, exhibitions, and employee events.
- Support procurement activities by obtaining quotations and coordinating with suppliers.
Key Responsibilities Human Resources
- Assist with recruitment activities, including posting vacancies, scheduling interviews, and coordinating with candidates.
- Support employee onboarding and induction processes.
- Maintain employee records and HR documentation in compliance with company policies.
- Assist with visa processing, labor documentation, and employee administration.
- Maintain attendance, leave records, and HR databases.
- Prepare employment documents, including offer letters, employment contracts, and HR correspondence.
- Coordinate employee training and development activities.
- Support payroll administration by maintaining accurate attendance and employee records.
- Ensure confidentiality of employee information and HR records.
- Assist in implementing HR policies and administrative procedures.
Requirements
- Bachelor's degree in Business Administration, Human Resources, or a related field.
- Minimum 3–5 years of experience in Administration, HR Administration, or Office Management.
- Knowledge of UAE labor regulations and HR administrative processes is preferred.
- Experience in recruitment coordination, onboarding, employee records management, and visa processing.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills in English; Arabic is an advantage.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Experience with HRMS or ERP systems is an advantage.
- Strong attention to detail and ability to maintain confidentiality.
- Ability to work independently and collaboratively in a fast paced environment.
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