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Administration Assistant (UAE National)

Al Tayer Group
Dubai, UAE
Full-time
Entry · 0+ years experience
Onsite
Discovered 2 weeks ago
Free

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  • To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently Responsibilities Functional Roles and Responsibilities
  • Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.
  • Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system
  • Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer
  • Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds
  • Timely submission of bank deal documents to F&I and credit invoices to customers.
  • In case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks.
  • Daily reconciliation of expenses , IOU and cash on hand in a timely and accurate manner
  • Prepare statements of expense, traffic fines, etc and submit for reimbursement
  • Monitor fines on the system, track status and liaise with concerned staff to clear the same
  • Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work
  • Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/ used vehicles
  • Ensure applicable system updates in a timely and accurate manner
  • Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
  • Raise LPO’s and ensure timely follow up of the payments.
  • Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors.
  • Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc.
  • Facilitate timely requisition and distribution of employees’ documents such as passports, labor cards and other documents.
  • Manage petty cash requirement for the sales department and ensure availability of cash at all times.

Education And Certification And Continued Education

  • 12th Standard / High School / “O” Levels Years of Experience
  • 0-2 years relevant experience Knowledge and Skills
  • Driving License
  • Pleasant personality and good grooming
  • Customer service orientation
  • Knowledge of written & spoken English
  • Relevant experience in the desired field.

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