Administration Assistant (Arabic Speaker)

Company Description

Role Description

Key Responsibilities

• **Information Coordination and Reporting:**
• Review reports, internal updates, and communications to prepare clear summaries for the management team.
• Highlight important updates, deadlines, and required actions to support informed decision-making.
• **Stakeholder Support and Communication:**
• Act as a point of contact for external partners, clients, and government entities.
• Handle routine inquiries and correspondence, escalating more complex matters to management when necessary.
• **Cross-Department Coordination:**
• Assist in tracking the progress of tasks and initiatives across departments.
• Follow up on pending items, help identify delays, and support the arrangement of meetings to ensure smooth collaboration.
• **Document Review and Formatting:**
• Support the preparation and review of reports, presentations, and official documents to ensure accuracy, consistency, and professional presentation.
• **Calendar and Schedule Management:**
• Maintain and organize management calendars, schedule meetings, and ensure efficient time management by prioritizing appointments and minimizing conflicts.
• **Event and Training Support:**
• Assist in organizing company events, meetings, and training sessions by coordinating logistics, preparing materials, and liaising with vendors and participants.
• **Confidential Administrative Support:**
• Handle sensitive information with discretion and assist with administrative tasks related to internal projects, reports, and documentation.

Qualifications

• Arabic Speaker.
• Proven experience as a Administration Assistant (healthcare or dental industry is a plus).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.