Admin & Operation Executive
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Infibiz Corporate Service Provider seeks a proactive Operations Executive in Dubai to manage post-sales responsibilities, client documentation, and administrative tasks. The role involves guiding clients through company formation, ensuring compliance, and providing office coordination.
Key Skills for This Role
Responsibilities
- Serve as the primary point of contact between clients and Infibiz, ensuring smooth communication and relationship management
- Guide and assist clients in processing company formation documents, including adherence to legal and compliance requirements
- Coordinate client meetings, calls, and appointments while ensuring prompt responses to inquiries
- Maintain accurate records of client interactions, transactions, and documentation
- Work closely with internal teams to ensure timely completion of client requests
- Track client projects, ensuring deadlines are met, and handle any delays or issues effectively
- Identify upselling or cross selling opportunities to provide additional services to clients
- Collect and analyze client feedback to improve service quality
- Greet and welcome visitors professionally
- Manage incoming and outgoing calls, mail, and deliveries
- Provide administrative support across departments, including scheduling and calendar management
- Assist in preparing proposals, contracts, and presentations
Requirements
- Bachelor's degree preferred
- Proven experience in client management, operations, or administrative roles, preferably in the business setup industry
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite and CRM software
- Ability to work independently and collaboratively in a fast paced environment
- Professional telephone etiquette and office management skills
- Detail oriented with ability to maintain accurate records
Full Job Posting
Job Summary
- As part of our growing sales and business setup operations, we are looking for a proactive Operations Executive to manage post sales responsibilities and administrative tasks.
- The ideal candidate will guide and assist clients in processing company documents, ensuring due diligence, and working with advisors to meet regulatory requirements.
- Additionally, the role includes administrative support, visitor management, and office coordination.
Key Responsibilities
- Serve as the Primary Point of Contact between clients and Infibiz, ensuring smooth communication and relationship management.
- Guide and assist clients in processing company formation documents, including adherence to legal and compliance requirements.
- Coordinate client meetings, calls, and appointments while ensuring prompt responses to inquiries via email, phone, or in person.
- Maintain accurate records of client interactions, transactions, and documentation.
- Work closely with internal teams to ensure timely completion of client requests and smooth coordination between departments.
- Track client projects, ensuring deadlines are met, and handle any delays or issues effectively.
- Identify upselling or cross selling opportunities to provide additional services to clients.
- Collect and analyze client feedback to improve service quality and address concerns professionally.
- Stay updated on industry trends, government regulations, and business setup processes to better serve clients.
- Greet and welcome visitors professionally and courteously.
- Manage incoming and outgoing calls, answering general inquiries and directing calls to the appropriate department.
- Handle incoming and outgoing mail, packages, and deliveries efficiently.
Qualifications & Skills
- Bachelor's degree preferred.
- Proven experience in client management, operations, or administrative roles, preferably in the business setup industry.
- Excellent communication and interpersonal skills to interact effectively with clients and team members.
- Strong organizational and multitasking abilities to handle various responsibilities efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Ability to work independently and collaboratively in a fast paced environment.
- Professional telephone etiquette and office management skills.
- Detail oriented with the ability to maintain accurate records and ensure compliance with company policies.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Infibiz Corporate Service Provider
Business Setup Consultant (Female Only)
Dubai, UAE
Infibiz Corporate Service Provider seeks a Female Business Setup Consultant to guide entrepreneurs through UAE company formation. Responsibilities include lead management, client consultation on business structures and l
Business Setup Consultant (Malayali Female)
Dubai, UAE
Infibiz Corporate Service Provider seeks a Malayali female Business Setup Consultant in Dubai. The role involves advising clients on business structures, managing license applications, liaising with government authoritie
Accountant
Dubai, UAE
Infibiz Corporate Service Provider is hiring an Accountant to manage financial records, corporate tax and VAT registration and filing, and ensure compliance with UAE regulations. Candidates need at least one year of UAE
Business Setup Sales Consultant
Dubai, UAE
Infibiz Corporate Service Provider seeks an experienced Business Setup Sales Consultant to advise clients on UAE company formation, convert leads, and close deals. The role requires 1-3 years of sales experience in busin
Video Animator & Social Media Manager
Dubai, UAE
Infibiz Corporate Service Provider is seeking a creative Video Animator & Social Media Manager to take full ownership of digital presence across YouTube, TikTok, and Instagram. The role involves shooting and producing en
Operation Executive (Business setup)
Dubai, UAE
Infibiz Corporate Service Provider is hiring an Operations Executive to carry out after-sales operations responsibilities. You will guide clients in processing company documents, ensure due diligence compliance, and work
Business Operation Executive (Filipino Female)
Dubai, UAE
Infibiz Corporate Service Provider is seeking a Female Business Operation Executive & Admin to manage end-to-end business setup procedures in Dubai. The role involves coordinating with UAE government authorities, prepari
Business Setup Consultant (Female Only)
Dubai, UAE
Business Setup Consultant (Malayali Female)
Dubai, UAE
Accountant
Dubai, UAE
Business Setup Sales Consultant
Dubai, UAE
Video Animator & Social Media Manager
Dubai, UAE
Operation Executive (Business setup)
Dubai, UAE
Business Operation Executive (Filipino Female)
Dubai, UAE