Admin Officer

Entry-Level to Mid-Level

We are seeking a highly organized, responsible, and detail-oriented

to provide comprehensive administrative and operational support across the organization.

This role will help ensure smooth daily office operations by managing documentation, records, scheduling, coordination, internal communication, and general administrative activities.

Current Malaysia-based Admin Officer roles commonly cover office administration, reporting, HR support, attendance management, documentation, and coordination with internal and external stakeholders. (Jobstreet Malaysia)

• Provide daily administrative and clerical support to ensure smooth office operations.
• Prepare, organize, update, and maintain company documents, records, forms, and reports.
• Manage filing systems, databases, correspondence, and confidential administrative records.
• Prepare reports, presentations, spreadsheets, meeting minutes, and other administrative documents.
• Coordinate meetings, appointments, schedules, room bookings, and internal events.
• Handle incoming and outgoing emails, calls, correspondence, and general enquiries.
• Coordinate office supplies, stationery, equipment, and inventory to ensure sufficient availability.
• Liaise with suppliers, vendors, service providers, clients, and other external parties when required.
• Assist with purchase orders, invoices, quotations, claims, and other administrative documentation.
• Support employee attendance, leave records, onboarding documentation, and other basic HR administrative activities.
• Assist in organizing business travel, accommodation, transportation, and related arrangements.
• Maintain accurate records of office assets, contracts, licenses, and administrative expenses.
• Support management and department heads with administrative tasks and ad hoc assignments.