Admin Manager Dubai

Location and Work Format

• The role is based in Dubai, UAE.
• The position is full-time and primarily on-site or hybrid, with regular mobility across Dubai.
• The role requires strong spoken and written English and Arabic.

About the Role

Key Responsibilities

• Support the establishment, setup, and continuing operation of the Dubai office and local infrastructure.
• Search for premises and coordinate viewings, quotations, negotiations, and practical comparisons.
• Coordinate furniture, equipment, internet, utilities, purchases, deliveries, installations, repairs, and office services.
• Manage suppliers, service providers, landlords, contractors, vendors, contracts, records, and administrative documents.
• Support meetings, appointments, events, travel logistics, onboarding, offboarding, and coordination with the international team.
• Resolve operational problems independently and improve workflows through checklists, registries, and repeatable processes.

Requirements

• At least 3 years of experience in office management, administration, operations, procurement, or a comparable role.
• Based in Dubai and able to travel regularly across the city.
• Strong English and Arabic communication skills, organizational ability, negotiation skills, and reliability.
• Experience with vendors, quotations, invoices, contracts, operational documentation, Google Workspace, and productivity tools.
• Ability to manage multiple tasks independently in a fast-moving international environment.

Strong Advantages

• Experience setting up or relocating an office in Dubai.
• Knowledge of Dubai suppliers, property agents, contractors, or business-service providers.
• Experience in a technology company, investment group, startup, or rapidly evolving environment.
• UAE driving licence and vehicle access, Russian proficiency, or familiarity with UAE administrative and business procedures.