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Key skills for this role
About the Role
First Capital Group seeks an Administrative Officer to provide comprehensive administrative and operational support. The role requires 2-3 years of experience, strong organizational skills, and proficiency in MS Office.
Key Skills for This Role
Responsibilities
- Provide daily administrative support to management and company departments
- Prepare, draft, review, and format official letters, emails, memos, reports, and other business correspondence
- Manage incoming and outgoing correspondence and ensure proper follow up and documentation
- Maintain an organized filing system for company documents, contracts, letters, reports, and administrative records
- Ensure all documents are properly named, filed, updated, and easily accessible to authorized personnel
- Coordinate meetings, appointments, and administrative schedules as required
- Prepare meeting agendas, supporting documents, and meeting minutes when requested
- Follow up on management decisions, instructions, and assigned action items
- Coordinate between departments to ensure the timely completion of administrative tasks and requirements
- Communicate with suppliers, service providers, government entities, clients, and other external parties as instructed by management
- Prepare and follow up on quotations, purchase requests, administrative requests, and supporting documentation
- Ensure that no request, purchase, or service arrangement is processed without the required management approval
Requirements
- Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field
- Minimum of 2–3 years of relevant administrative experience
- Previous experience in office administration, executive support, or administrative coordination is preferred
- Experience in preparing professional correspondence, reports, and official documents
- Experience in document control and administrative filing systems is an advantage
- Excellent administrative and organizational skills
- Strong written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and priorities
- Excellent follow up and coordination skills
- Ability to work under pressure and meet deadlines
- Strong problem solving abilities
Full Job Posting
Overview
- The Administrative Officer is responsible for providing comprehensive administrative and operational support to management and company departments. The role ensures the efficient coordination of daily administrative activities, proper management of documents and correspondence, follow up of assigned
Key Responsibilities
- Provide daily administrative support to management and company departments.
- Prepare, draft, review, and format official letters, emails, memos, reports, and other business correspondence.
- Manage incoming and outgoing correspondence and ensure proper follow up and documentation.
- Maintain an organized filing system for company documents, contracts, letters, reports, and administrative records.
- Ensure all documents are properly named, filed, updated, and easily accessible to authorized personnel.
- Coordinate meetings, appointments, and administrative schedules as required.
- Prepare meeting agendas, supporting documents, and meeting minutes when requested.
- Follow up on management decisions, instructions, and assigned action items.
- Coordinate between departments to ensure the timely completion of administrative tasks and requirements.
- Communicate with suppliers, service providers, government entities, clients, and other external parties as instructed by management.
- Prepare and follow up on quotations, purchase requests, administrative requests, and supporting documentation.
- Ensure that no request, purchase, or service arrangement is processed without the required management approval.
Qualifications and Experience
- Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field.
- Minimum of 2–3 years of relevant administrative experience.
- Previous experience in office administration, executive support, or administrative coordination is preferred.
- Experience in preparing professional correspondence, reports, and official documents.
- Experience in document control and administrative filing systems is an advantage.
Skills and Competencies
- Excellent administrative and organizational skills.
- Strong written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and priorities.
- Excellent follow up and coordination skills.
- Ability to work under pressure and meet deadlines.
- Strong problem solving abilities.
- Professional communication and interpersonal skills.
- High level of confidentiality and integrity.
- Ability to work independently with minimal supervision.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Ability to prepare professional emails, reports, and presentations.
Work Location
- In person
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