Admin Assistant
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Key skills for this role
About the Role
Blue Ocean Corporation is hiring an Admin Assistant to support the sales team with administrative and operational tasks. The role requires 2-3 years of admin coordination experience, proficiency in MS Office, and bilingual Arabic/English skills are a plus.
Key Skills for This Role
Responsibilities
- Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams
- Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of documents, training materials, and essential packages
- Maintain and update internal databases and CRM systems, ensuring accurate and up to date information
- Assist in processing sales orders related to training sessions, ensuring proper documentation, follow up, and timely execution
- Prepare training schedules, contracts, proposals, and reports using MS Office
- Ensure timely follow up on client requests, quotations, and feedback
- Organize and maintain all relevant sales and trainer related documentation
- Ensure all trainer and client interactions, schedules, and feedback are accurately recorded in the CRM system
Requirements
- Bachelor’s degree in Business Administration, Marketing, or related field preferred
- Bilingual proficiency in Arabic and English (both written and verbal) is a plus
- Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) essential
- Experience with CRM software (e.g., Salesforce, Zoho) is a plus
- 2 3 years of experience in admin coordination or administrative roles mandatory
- Strong organizational and multitasking abilities with great attention to detail
- Excellent communication and interpersonal skills for handling clients and vendors
- Ability to manage time effectively and handle competing priorities
Full Job Posting
About Us
- Blue Ocean Corporation is a leading conglomerate with over 25+ years of excellence in consulting, training, and conferences.
Job Description
- Provide administrative and operational support to the sales team.
- Handle incoming and outgoing couriers, ensuring timely dispatch and tracking.
- Maintain and update internal databases and CRM systems.
- Assist in processing sales orders related to training sessions.
- Prepare training schedules, contracts, proposals, and reports using MS Office.
- Ensure timely follow up on client requests, quotations, and feedback.
- Organize and maintain all relevant sales and trainer related documentation.
- Ensure all trainer and client interactions are accurately recorded in the CRM system.
Requirements
- Bachelor’s degree in Business Administration, Marketing, or related field preferred.
- Bilingual proficiency in Arabic and English is a plus.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) essential.
- Experience with CRM software (e.g., Salesforce, Zoho) is a plus.
- 2 3 years of experience in admin coordination or administrative roles mandatory.
- Strong organizational and multitasking abilities with great attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage time effectively and handle competing priorities.
Benefits
- Employment Visa
- Medical Insurance
- Annual Air Ticket (Home Country)
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