Accounts Payable Clerk
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Key skills for this role
About the Role
About the role Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept.
Key Skills for This Role
Responsibilities
- Maintain alphabetical files by vendor containing complete invoices and backup
- Ensure all payments are made correctly and with correct authorization
- Process all Accounts Payable invoices and manual cheques through the computer system
- Complete wire authorization forms for wire transfer
- Ensure all standing orders for electronic disbursements are approved
- Verify and process Expense Reports and Petty Cash reimbursements
- Forward all stop payment and void cheques to Staff Accountant
- Reconcile vendor statements and resolve discrepancies
- Prepare manual cheques as required
- Run required reports at month end to close Accounts Payable cycle
- Ensure goods received but not invoiced are properly accrued
- Prepare journal entry for accrual of invoices received after closing
Requirements
- Excellent written and verbal communication skills
- Working technical knowledge of generally accepted accounting principles and Four Seasons Internal Controls
- Ability to operate fax, scanner, copier, telephone, adding machine, calculator
- Knowledge of and ability to operate computer equipment and Microsoft Office Suite software
- Ability to read, write and speak English
Full Job Posting
About the role
- Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment.
- Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.
- Process all Accounts Payable invoices and manual cheques through the computer system.
- Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories.
- Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures.
- Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
- Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing.
- Reconcile vendor statements as they are received, with reconciling items clearly indicated.
- Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance.
- Run the required reports at month end to close the Accounts Payable cycle.
- Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed.
- Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
What you bring
- Excellent written and verbal communication skills to prepare and deliver reports.
- Apply an ethical approach to the outcome of situations.
- Strong interpersonal and relationship building skills to work with peers, superiors and clients.
- Work in a safe, prudent and organized manner.
- Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable.
- Ability to operate fax, scanner, copier, telephone, adding machine, calculator.
- Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
- Ability to read, write and speak English.
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