Accounts Payable Clerk
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Key skills for this role
About the Role
Four Seasons Resort and Residences at The Pearl-Qatar seeks an Accounts Payable Clerk to process invoices, manage payments, and maintain vendor records. The role requires knowledge of accounting principles, attention to detail, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Maintain alphabetical files by vendor containing complete invoices and backup attached to cheques
- Ensure all payments are made correctly with correct authorization, evidence of receipt, invoice or delivery slip and Accounts Payable stamp
- Process all Accounts Payable invoices and manual cheques through the computer system
- Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories
- Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls
- Reconcile vendor statements and resolve discrepancies directly with the vendor
- Run required reports at month end to close the Accounts Payable cycle
- Ensure all goods received and services provided but not yet invoiced are properly accrued and expensed
- Prepare journal entry for accrual of invoices received after closing and for goods and services received but not yet invoiced
- Maintain and constantly update an approved vendor listing file
- Verify that all invoices are supported by duly approved purchase orders and signed receiving documentation
- Understand tax laws as it relates to sales tax, use tax, goods and services tax and year end processing ensuring compliance
Requirements
- Working technical knowledge of generally accepted accounting principles and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable
- Ability to operate fax, scanner, copier, telephone, adding machine, calculator
- Knowledge of and ability to operate computer equipment and Microsoft Office Suite software
- Ability to read, write and speak English
- Excellent written and verbal communication skills
- Strong interpersonal and relationship building skills
Full Job Posting
About Four Seasons
- Four Seasons is powered by our people, creating amazing experiences for guests, residents, and partners through a commitment to luxury with genuine heart.
About the location
- Four Seasons Resort and Residences at The Pearl Qatar offers a glamorous beachfront home with residential comfort, seven restaurants and bars, Loulou Spa, beach and pools.
About The Role
- Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques.
- Ensure all payments are made correctly and with the correct authorization.
- Process all Accounts Payable invoices and manual cheques through the computer system.
- Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories.
- Ensure all standing orders for electronic disbursements are approved in accordance with normal payment procedures.
- Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
- Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing.
- Reconcile vendor statements as they are received, with reconciling items clearly indicated.
- Prepare manual cheques as required if directed by Director of Finance or Assistant Director of Finance.
- Run the required reports at month end to close the Accounts Payable cycle.
- Ensure all goods received and services provided but not yet invoiced are properly accrued and expensed.
- Prepare journal entry for accrual of invoices received after closing and for goods and services received but not yet invoiced.
What You Bring
- Excellent written and verbal communication skills to prepare and deliver reports.
- Apply an ethical approach to the outcome of situations.
- Strong interpersonal and relationship building skills to work with peers, superiors and clients.
- Work in a safe, prudent and organized manner.
- Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable.
- Ability to operate fax, scanner, copier, telephone, adding machine, calculator.
- Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
- Ability to read, write and speak English.
What We Offer
- Competitive salary, wages, and a comprehensive benefits package.
- Excellent training and development opportunities.
- Employee discount for stays at any Four Seasons worldwide.
- Complimentary dry cleaning for employee uniforms.
- Complimentary employee meals.
- Additional property specific benefits (to be added).
Schedule & Hours
- Full time position.
- Flexible schedule including mornings, evenings, weekends, and holidays as required.
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