Travel Planner
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Key skills for this role
About the Role
Asico seeks a highly organized Travel Planner to manage all travel arrangements for a private Emirati family. Responsibilities include booking flights, hotels, and ground transportation, preparing itineraries, and coordinating visas and VIP services.
Key Skills for This Role
Responsibilities
- Plan, coordinate, and manage all domestic and international travel arrangements for family members
- Book flights, private aviation, hotels, serviced apartments, and ground transportation
- Prepare detailed travel itineraries including schedules, reservations, and important travel information
- Coordinate visa applications, travel insurance, and all required travel documentation
- Arrange airport VIP services, meet and greet assistance, and chauffeur services
- Handle last minute travel changes, cancellations, and emergency travel requests efficiently
Requirements
- Minimum of 3 5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred
- Strong knowledge of international travel regulations, visa procedures, and travel documentation
- Proficiency in travel booking systems and Microsoft Office applications
- Excellent communication skills in English; Arabic is an advantage
- High level of discretion, professionalism, and confidentiality
Full Job Posting
Overview
- We are seeking a highly organized, proactive, and detail oriented Travel Planner to manage all travel arrangements for a private Emirati family.
- The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times.
Responsibilities
- Plan, coordinate, and manage all domestic and international travel arrangements for family members
- Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation
- Prepare detailed travel itineraries, including schedules, reservations, and important travel information
- Coordinate visa applications, travel insurance, and all required travel documentation
- Ensure passports, visas, and other travel documents remain valid and up to date
- Arrange airport VIP services, meet and greet assistance, and chauffeur services
- Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences
- Handle last minute travel changes, cancellations, and emergency travel requests efficiently
- Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics
- Monitor travel budgets and maintain accurate records of bookings and travel related expenses
- Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers
- Be available outside regular working hours to accommodate urgent travel requirements
Requirements
- Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred
- Minimum of 3 5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred
- Strong knowledge of international travel regulations, visa procedures, and travel documentation
- Proficiency in travel booking systems and Microsoft Office applications
- Excellent organizational and multitasking skills
- Strong problem solving abilities and the ability to work under pressure
- Excellent communication skills in English. Arabic is an advantage
- High level of discretion, professionalism, and confidentiality
Preferred Skills
- Experience arranging luxury holidays and bespoke travel experiences
- Knowledge of private aviation and yacht charter bookings
- Strong negotiation and vendor management skills
- Flexibility to travel when required
- Ability to manage multiple family members' travel schedules simultaneously
Personal Attributes
- Highly organized and detail oriented
- Proactive and resourceful
- Calm under pressure
- Customer service oriented
- Trustworthy and discreet
- Flexible with working hours and travel requirements
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