Private Travel Planner (VIP Family)
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Key skills for this role
About the Role
A private Emirati family is seeking an experienced Private Travel Planner to curate exceptional luxury travel experiences worldwide. You will design end-to-end itineraries, coordinate flights, accommodation, and VIP services, and manage all travel documentation.
Key Skills for This Role
Responsibilities
- Design and manage end to end travel experiences for family members from concept to completion
- Create personalized travel itineraries based on the family's interests and travel style
- Recommend destinations, hotels, villas, resorts, restaurants, attractions, and exclusive experiences
- Coordinate flights, accommodation, airport transfers, yacht charters, chauffeurs, guides, and VIP services
- Arrange visas, travel insurance, permits, and all required travel documentation
- Prepare detailed travel books containing itineraries, reservations, emergency contacts, and maps
- Continuously research new luxury destinations, hidden gems, and seasonal experiences
- Monitor travel advisories, weather conditions, and local events
- Manage last minute itinerary changes and resolve travel issues promptly
- Build strong relationships with luxury hotels, concierge teams, airlines, and destination management companies
- Coordinate with the family's Personal Assistant and Household Manager
- Maintain complete confidentiality regarding all travel arrangements
Requirements
- Must have personally traveled to at least 30 different international destinations across multiple countries
- Minimum of 5 years' experience in luxury travel planning, executive travel coordination, family office support, concierge services, or lifestyle management
- Experience planning complex international itineraries involving multiple destinations
- Strong knowledge of luxury hotels, premium airlines, cruise lines, exclusive resorts, and global tourist destinations
- Excellent knowledge of visa requirements and international travel regulations
- Excellent written and spoken English; Arabic is an advantage
- Willingness to work flexible hours when required
- Bachelor's degree is preferred
Full Job Posting
Role Overview
- Private Emirati family seeking an experienced, well traveled, and highly organized Private Travel Planner.
- Role is not a travel agency or ticketing role; requires extensive personal travel experience.
- Ideal candidate is passionate about travel and has visited a wide range of international destinations.
Key Responsibilities
- Design and manage end to end travel experiences for family members.
- Create personalized travel itineraries based on family's interests and travel style.
- Recommend destinations, hotels, villas, resorts, restaurants, attractions, and exclusive experiences.
- Coordinate flights, accommodation, airport transfers, yacht charters, chauffeurs, guides, and VIP services.
- Arrange visas, travel insurance, permits, and all required travel documentation.
- Prepare detailed travel books with itineraries, reservations, emergency contacts, maps, and daily schedules.
- Continuously research new luxury destinations, hidden gems, and seasonal experiences.
- Monitor travel advisories, weather conditions, local events, and destination specific requirements.
- Manage last minute itinerary changes and resolve travel issues promptly.
- Build strong relationships with luxury hotels, concierge teams, airlines, and premium service providers.
- Coordinate with family's Personal Assistant and Household Manager.
- Maintain complete confidentiality regarding all travel arrangements.
Minimum Requirements
- Bachelor's degree is preferred.
- Must have personally traveled to at least 30 different international destinations across multiple countries.
- Minimum of 5 years' experience in luxury travel planning, executive travel coordination, family office support, concierge services, or lifestyle management.
- Experience planning complex international itineraries involving multiple destinations.
- Strong knowledge of luxury hotels, premium airlines, cruise lines, exclusive resorts, and global tourist destinations.
- Excellent knowledge of visa requirements and international travel regulations.
- Excellent written and spoken English; Arabic is an advantage.
- Willingness to work flexible hours when required.
Preferred Background
- Private Family Office
- VIP or UHNW families
- Executive Office
- Luxury Concierge Services
- Lifestyle Management Companies
- Luxury Hospitality
- Personal Assistant supporting frequent international travel
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