Technical Support Technician
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Key skills for this role
About the Role
AtkinsRéalis seeks a Technical Support Technician to manage and maintain important documents in hardcopy and electronic formats. The role provides administrative assistance to the Senior Manager, including data entry, filing, scanning, and document control.
Key Skills for This Role
Responsibilities
- Assist the Senior Manager in discharging his duties
- Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution
- Prepare & distribute correspondences, reports, memorandums, schedules and materials for publication, presentation etc.
- Answer correspondence as directed
- Maintain confidential information of office related information
- Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents
- Maintain an appropriate electronic database as backup to a traditional hardcopy archive system
- Provide data entry and word processing services as and when required
- Assist managers in producing various reports, tables and presentation material
- Scan letters and documents and file electronically in the Computer Reference Number sequence
- Maintain the documents and drawings in the Document Control section under safe custody
- Travel to sites and/or any location as may be necessary
Requirements
- University degree from a recognised university in an appropriate field such as Engineering or Business or equivalent
- Minimum of 10 years postgraduate experience with experience in major infrastructure projects or programmes
- 5 years in Qatar and / or the Gulf region
- Advanced written and verbal communication skills in English and Arabic
- Experienced user of internet based document control systems, e.g. SharePoint, Documentum
- Experienced user of MS Office
Full Job Posting
Job Description Overview
- Reporting to the Senior Manager, the role is responsible for managing and maintaining all important documents hardcopy and/or electronic format.
- Provide administrative assistance to the Senior Manager in his reporting obligations and other functions.
- Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date.
Your role
- Assist the Senior Manager in discharging his duties.
- Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.
- Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.
- Answer correspondence as directed.
- Maintain confidential information of office related information.
- Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.
- Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data.
- Proficient in Electronic Documentation Management Software systems.
- Providing contract and other information to pre and post contract sections which may include general formalities such as holiday forms etc.
- Providing data entry and word processing services as and when required.
- Assisting managers in producing various reports, tables and presentation material.
- Scans letters and documents etc..., and files electronically in the Computer Reference Number sequence.
About you Mandatory requirements
- University degree from a recognised university in an appropriate field such as Engineering or Business or equivalent.
- Minimum of 10 years postgraduate experience with experience in major infrastructure projects or programmes, preference will be given to roads, aviation, structures or rail related experience, and 5 years in Qatar and / or the Gulf region.
- Advanced written and verbal communication skills in English and Arabic.
Desirable requirements
- Evidence of suitable professional qualification or equivalent is preferable.
Skills and Competencies
- Experienced user of internet based document control systems, e.g. SharePoint, Documentum.
- Experienced user of MS Office.
- Capable of working with minimal supervision.
- Demonstrable track record in the delivery of large multidisciplinary projects.
- In depth knowledge of document procedures.
- A 'rounded profile', comfortable with document control processes. The successful candidate will also be able to mobilise people and teams and by their leadership skills lead teams and secure successful deliverables.
- Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
Rewards & benefits
- Tax free salary.
- Life insurance coverage.
- Medical insurance.
- Annual leave balance.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Transportation & housing allowances.
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.
About AtkinsRéalis
- We're AtkinsRéalis, a world class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems.
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