Talent Acquisition Coordinator
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Key skills for this role
About the Role
We are seeking a Talent Acquisition Coordinator to support recruitment and onboarding processes, focusing on documentation, reporting, agency agreements, and invoicing. The role involves coordinating with departments and agencies to ensure smooth onboarding and compliance.
Key Skills for This Role
Responsibilities
- Facilitate the end to end onboarding process for new hires, ensuring all necessary documentation is completed
- Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience
- Provide new employees with company policies, procedures, benefits, and culture related information
- Serve as a point of contact for new hires during the onboarding process
- Ensure all recruitment documentation is up to date, accurate, and compliant
- Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts
- Coordinate with recruitment agencies to ensure agency agreements are in place and up to date
- Track terms and conditions of vendor agreements, ensuring compliance
- Prepare PRs and SEs of invoices related to recruitment services
- Review and verify accuracy of invoices, ensuring they match agreed upon rates
- Generate and maintain recruitment reports, including metrics on time to hire and KPIs
- Conduct periodic audits of recruitment files and documentation to ensure compliance
Requirements
- Bachelor's degree in human resources, Business Administration, or a related field
- Minimum of 3 years' experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation
Full Job Posting
Primary Function
- To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing.
Tasks and Responsibilities
- Onboarding Support: Facilitate end to end onboarding, coordinate with departments, provide company information, serve as point of contact.
- Recruitment Documentation Management: Ensure documentation is up to date and compliant, maintain records.
- Agency Agreement & Vendor Management: Coordinate with agencies, track terms, ensure compliance.
- Invoicing and Budget Tracking: Prepare PRs and SEs, review invoices, track expenditures.
- Reporting & Analytics: Generate recruitment reports, monitor KPIs, analyze data.
- Compliance and Documentation Auditing: Ensure compliance with policies and laws, conduct audits.
- Candidate Engagement and Communication: Provide communication support during onboarding.
- Managing Subcontractors: Oversee subcontractor agreements, follow up with agencies, arrange trade tests.
- Additional Administrative Support: Provide general administrative support to the recruitment team.
Qualifications and Experience
- Bachelor's degree in human resources, Business Administration, or a related field.
- Minimum of 3 years' experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.
Other Expectations
- Adhere to SHEQ policies.
- Follow departmental policies and procedures.
- Carry out any other duties as directed by the Head of Talent Acquisition.
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