Support Administrator
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Key skills for this role
About the Role
International Schools Partnership Limited is seeking a Support Administrator for a full-time, on-site role in Doha, Qatar. The role involves communication, office management, student records, event coordination, and procurement support.
Key Skills for This Role
Responsibilities
- Prepare and email letters to parents using ISAMs software
- Draft, type, and dispatch reports, articles, letters, and school newsletters
- Respond to parent queries via email, phone, and in person
- Maintain accurate student records, attendance data, and compliance documentation
- Coordinate event logistics, room set ups, and resource allocation for internal and external events
- Manage stationery orders and support procurement
Requirements
- Experience in administrative support, preferably in a school setting
- Proficiency in Microsoft Office and school management software (e.g., ISAMs)
- Strong communication and interpersonal skills
- Ability to manage multiple tasks and prioritize effectively
- High school diploma or equivalent; further education in administration is an advantage
Full Job Posting
Job Description
- Communication & Correspondence: Prepare and email letters to parents using ISAMs software; draft, type, and dispatch reports, articles, letters, and School Newsletters; check all school correspondence before sending to parents; respond to parent queries via email, phone, and in person quickly and ef
- Administration & Office Management: Devise and maintain office systems, including data management and filing; use appropriate IT resources; provide executive administrative support for senior leadership; undertake other duties commensurate with the post to ensure smooth school operations; streamline
- Student Records & Attendance: Maintain accurate student records, attendance data, and compliance documentation; ensure all attendance reports are compiled daily; manage and oversee student absence reporting, tracking, follow up communications, and related administrative processes; process all leavin
- Events & School Activities Coordination: Help coordinate event logistics, room set ups, and resource allocation for internal and external events; coordinate whole school calendar events, deadlines, and administrative schedules; assist with planning school events, open days, and parent functions; res
- Documentation & Reporting: Prepare letters, presentations, and reports; compile all school reports and labels; responsible for all mail merges.
- Procurement & External Liaison: Manage stationery orders, including whole school main supply orders; support procurement, purchase orders, and invoice coordination; liaise with suppliers, contractors, and external service providers.
- Coordination & Stakeholder Support: Coordinate, distribute, and collate relevant documentation to and from homes and schools; provide support to Heads, teachers, and parents as required; carry out specific projects and research; always observe a code of strictest confidentiality.
ISP Principles
- Begin with our children and students. Their success is our success. Wellbeing and safety are essential.
- Treat everyone with care and respect. Look after one another, embrace similarities and differences.
- Operate effectively. Focus on things that are most important and will make the most difference.
- Are financially responsible. Make financial choices carefully based on the needs of children, students and our schools.
- Learn continuously. Positively engage with personal and professional development and school improvement.
ISP Commitment to Safeguarding Principles
- ISP is committed to safeguarding and promoting the welfare of children and young people.
- All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
- ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio economic background or other demographic chara
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