Subcontracts Administrator-E&I (site based)

Job Description

The Role

Site-Based Subcontract Administrator

Our Clients And Projects

What We Can Offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

The Key Objectives For This Role Are

• Ensure accurate and timely administration of all ancillary subcontract packages in line with project requirements, contractual obligations, and ADNOC standards.
• Monitor and enforce full compliance with FIDIC-based contracts, ensuring subcontractor activities align with scope, schedule, and quality expectations.
• Maintain strong coordination with subcontractors and vendors, tracking performance and ensuring alignment with project KPIs.
• Maintain complete and organized subcontract documentation, including progress reports, variations, claims, and approvals to ensure full transparency and audit readiness.
• Support cost and risk management activities by identifying risks, managing variations, and assisting in dispute resolution processes.
• Collaborate closely with engineering, procurement, construction, and commercial teams to integrate subcontractor activities seamlessly into the project execution plan.
• Ensure adherence to HSSE requirements for all subcontractor operations, contributing to a safe and compliant work environment.
• Support timely project delivery by contributing to successful execution of ancillary E&I packages and meeting overall project milestones.

Responsibilities

• Administer all E&I subcontract packages, ensuring compliance with contractual terms, project requirements, and ADNOC specifications.
• Review subcontract agreements, scope of work, and technical documents to ensure subcontractors fully understand obligations and deliverables.
• Manage daily coordination with subcontractors, including work progress follow-ups, issue resolution, and schedule alignments.
• Monitor subcontractor performance against KPIs, productivity targets, quality standards, and project milestones.
• Evaluate, verify, and process subcontractor invoices, variations, and claims in accordance with project controls and contractual provisions.
• Maintain accurate records and documentation, including correspondence, progress reports, change orders, NCRs, approvals, and contractual communications.
• Support contract compliance efforts by ensuring all subcontractor activities adhere to FIDIC requirements, project procedures, and regulatory expectations.
• Coordinate cross-functionally with engineering, procurement, construction, QC/QA, and planning teams to align subcontractor progress with overall project execution.
• Assist in risk identification and mitigation, including delays, cost impacts, scope deviations, and interface conflicts.
• Participate in meetings, including progress review meetings, technical discussions, and commercial negotiations with subcontractors and internal teams.
• Ensure strict adherence to ADNOC HSSE standards, reporting unsafe activities and supporting a proactive safety culture on-site.
• Contribute to dispute resolution processes, gathering evidence, preparing documentation, and supporting commercial/contractual negotiation teams.
• Review subcontractor manpower, material submissions, method statements, schedules, and ensure alignment with project requirements.
• Support close‑out activities, including verification of final accounts, documentation handover, claims settlement, and contractual closure.
• Ensure transparency and audit readiness by maintaining an organized, accessible repository of all subcontract-related documents.

Skills And Qualifications

Qualifications

• Bachelor’s degree in Electrical Engineering, Instrumentation Engineering, Mechanical Engineering, Quantity Surveying, Supply Chain, or a related discipline.
• 8+ years of experience in subcontract administration, contract management, or commercial roles within the Oil & Gas, EPC, or major construction industry.
• Strong knowledge of FIDIC contract conditions, ADNOC standards, and EPC project execution procedures.
• Hands-on site-based experience managing E&I subcontractors, construction interfaces, and field-level coordination.
• Proficiency in subcontract administration processes, including variations, claims, change management, evaluations, and cost control.
• Solid understanding of E&I construction activities, work scopes, drawings, and technical documentation.
• Excellent communication and negotiation skills for dealing with subcontractors, vendors, and cross‑functional project teams.
• Strong documentation and reporting skills, with the ability to maintain accurate, audit-ready records.
• Proficiency in relevant software, such as MS Office (Excel, Word), ERP systems (SAP / Oracle) and document control systems.
• Knowledge of HSSE requirements, especially ADNOC or other major Oil & Gas operator safety standards.
• Ability to work under pressure on fast‑paced site environments, handling multiple subcontracts simultaneously.
• Strong analytical and problem‑solving abilities, especially in evaluating claims, cost impacts, and contractual risks.

About Us

Diversity Statement