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Key skills for this role
About the Role
Elm Company is seeking a Secretary to provide administrative, secretarial, and clerical support in Riyadh. The role involves managing correspondence, organizing meetings, maintaining records, and supporting daily office activities.
Key Skills for This Role
Responsibilities
- Manage daily administrative and clerical tasks to support department operations
- Organize and maintain calendars, appointments, and schedules
- Prepare, format, and review letters, memos, reports, presentations, and other documents
- Maintain filing systems and ensure documents are properly stored, updated, and easily accessible
- Receive visitors, answer phone calls, and handle general inquiries professionally
- Arrange meetings, prepare meeting rooms, and provide required administrative support
- Record and distribute meeting minutes when required
- Coordinate communication between the manager, employees, internal departments, and external parties
- Receive, screen, and redirect emails, calls, and official correspondence as needed
- Support travel arrangements, hotel bookings, transportation, and related logistics when required
Requirements
- Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field
- 2 to 4 years of experience in secretarial, administrative, or office support roles
Full Job Posting
Role Purpose
- The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department.
- The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism.
Key Accountabilities & Activities
- Manage daily administrative and clerical tasks to support department operations.
- Organize and maintain calendars, appointments, and schedules.
- Prepare, format, and review letters, memos, reports, presentations, and other documents.
- Maintain filing systems and ensure documents are properly stored, updated, and easily accessible.
- Receive visitors, answer phone calls, and handle general inquiries professionally.
- Arrange meetings, prepare meeting rooms, and provide required administrative support.
- Record and distribute meeting minutes when required.
- Coordinate communication between the manager, employees, internal departments, and external parties.
- Receive, screen, and redirect emails, calls, and official correspondence as needed.
- Follow up on assigned tasks, pending documents, and required approvals.
- Support travel arrangements, hotel bookings, transportation, and related logistics when required.
- Ensure timely communication and proper documentation of requests and responses.
Job Specifications
- Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field.
- 2 to 4 years of experience in secretarial, administrative, or office support roles.
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