Specialist - Commercial Process
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Key skills for this role
Role Overview
Manage contract drafting, SAP/S4 transactional processing, and internal procurement process compliance across trucking, vessel, and container activities.
Ensure commercial documentation is accurate, complete, and ready for internal or external audit.
Key Skills for This Role
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Role Purpose
Manage contract drafting, SAP/S4 transactional processing, and internal procurement process compliance across trucking, vessel, and container activities.
Ensure commercial documentation is accurate, complete, and ready for internal or external audit.
Contract and Rate Administration
- Issue contracts, amendments, and Letters of Award from awarded truck auction and negotiation results.
- Upload awarded and spot-negotiated rates for trucks, containers, and vessels into SAP/S4.
- Create service codes for new destinations, routes, and transport modes.
- Create truck permits and maintain the contract register.
- Coordinate contract review and approval routing for transport agreements.
Procurement and Vendor Operations
- Review and approve vendor invoices against approved rates, contract terms, and delivered services.
- Support invoice reconciliation and resolve documentation discrepancies.
- Prepare procurement memos and PRC documentation for management approvals and contract awards.
- Register and onboard new service providers in SCH and process vendor creation requests.
- Maintain accurate vendor master data and arrange special access permit approvals.
Records and Reporting
- Maintain organized records for contracts, purchase orders, and approvals in anticipation of audit.
- Circulate central contract register status updates and report procurement completion status.
- Flag procurement process gaps and documentation risks to the Manager before they become audit findings.
Minimum Qualification and Experience
- Bachelor’s degree in Commercial, Business Administration, Finance, or a related field.
- Professional certification related to procurement, contract management, or internal audit.
- At least four years of experience in procurement, contract administration, or SAP/S4 transactional roles.
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