Software Asset and (SAP S/4) License Manager

The Software Asset & SAP License Manager is responsible for the governance, optimization, financial control, and compliance of the organization's enterprise software portfolio, with a primary focus on SAP S/4HANA RISE subscriptions in a multinational environment.

This role ensures that SAP subscriptions are contracted correctly, licenses are allocated efficiently, invoices are validated accurately, and contractual entitlements are fully leveraged to optimize software spending while maintaining compliance. The position acts as the primary expert on SAP commercial models, subscription metrics, credits, and licensing rules, working closely with Procurement, Finance, IT, Enterprise Architecture, SAP Basis, Business Process Owners, and SAP account teams.

The role combines software asset management, commercial contract management, financial analysis, and vendor governance to maximize value from the organization's SAP investment.

Own the lifecycle management of SAP S/4HANA RISE subscriptions across all business entities and countries.

Maintain an accurate inventory of SAP subscriptions, entitlements, cloud services, users, and license assignments.

Monitor license consumption and identify optimization opportunities before additional subscriptions are required.

Ensure subscription allocations align with business demand and organizational changes.

Develop and maintain governance processes for ongoing license management.

Serve as the organization's subject matter expert on SAP commercial models and subscription agreements.

Interpret SAP RISE contracts, ordering documents, pricing schedules, and commercial terms.

Ensure contracted services accurately reflect business requirements.

Assess the commercial impact of organizational changes, acquisitions, divestitures, and new projects.

Support contract renewals, amendments, and negotiations by providing commercial and licensing expertise.

Identify contractual rights and mechanisms that can reduce costs or improve commercial flexibility.

Develop deep expertise in SAP RISE commercial concepts, including:

Full User Equivalent (FUE) licensing

Subscription metrics

Consumption-based services

Cloud credits

SAP Business Technology Platform (BTP) entitlements

Included cloud services

Digital access considerations

Hyperscaler-related commercial components

Migration and transition rights

License conversion programs

Flexibility mechanisms within SAP agreements

Advise stakeholders on how these components influence licensing strategy and cost optimization.

Review and validate all SAP invoices before payment.

Verify that invoiced subscriptions match contractual agreements and pricing schedules.

Reconcile invoices against: contracted subscriptions agreed pricing applicable discounts credits true-ups service changes consumption reports

contracted subscriptions

agreed pricing

applicable discounts

credits

true-ups

service changes

consumption reports

Identify billing discrepancies and coordinate corrections with SAP.

Ensure credits and contractual adjustments are correctly applied.

Build financial reporting on SAP software spend across the global organization.

Maintain compliance with software asset management policies.

Establish governance processes for software request, allocation, reassignment, and retirement.

Monitor software usage to reduce unused or underutilized subscriptions.

Produce regular compliance and optimization reports.

Prepare the organization for internal and external software audits.

Continuously identify opportunities to reduce SAP licensing and subscription costs.

Analyze license utilization patterns and recommend consolidation or reassignment.

Maximize use of contractual entitlements before recommending new purchases.

Support budgeting and forecasting of SAP software costs.

Develop optimization strategies that balance business requirements with commercial efficiency.

Act as the primary interface between the organization and SAP regarding licensing and subscription management.

Collaborate with Procurement during negotiations and renewals.

Work closely with Finance on budgeting, accruals, invoice validation, and financial reporting.

Partner with IT teams to understand system usage and future demand.

Present licensing risks, opportunities, and recommendations to senior management.

SAP licensing expertise

Commercial contract analysis

Financial acumen

Invoice validation

Cost optimization

Vendor management

Negotiation support

Risk management

Attention to detail

Data analysis

Strategic thinking

Stakeholder management

Process improvement

Governance and compliance

SAP invoice accuracy and billing discrepancy resolution

Annual SAP software cost savings

License utilization and optimization rate

Compliance with contractual entitlements

Reduction of unused subscriptions

Successful completion of software audits

Forecast accuracy for SAP software spend

Timely identification and application of contractual credits and entitlements

Value realized through contract optimization initiatives

Everything we’ll do for you

You can grow a lasting career here. We’ll encourage you, support you, and challenge you. We’ll help you learn and progress in a way that’s right for you, with coaching and mentoring along the way. We’ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.

Come join us, and together we can light up the future.