Site Document Controller (construction)
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Key skills for this role
About the Role
Manage documentation intake, implement document control processes, ensure compliance, and coordinate with project teams using document management systems.
Key Skills for This Role
Responsibilities
- Manage the intake, handling, and storage of documentation
- Develop and implement processes for document control
- Track and manage versions of documents
- Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions
- Coordinate with project teams to ensure all documents are accounted for
Requirements
- Experience in document control, preferably in construction
- Strong organizational and record keeping skills
- Proficiency in document management software and Microsoft Office
- Knowledge of construction documentation processes (RFIs, submittals, drawings)
Full Job Posting
Key Responsibilities
- Manage the intake, handling, and storage of documentation.
- Develop and implement processes for document control.
- Ensure all documentation meets formal requirements and required standards.
- Review and update documents as necessary.
- Track and manage versions of documents.
- Retrieve files as needed by company staff.
- Securely back up and store documents.
- Send emails and respond to all stakeholders regarding document related inquiries and updates.
- Write letters and coordinate with engineers for document related purposes.
- Respond to emails coming to the office and coordinate with engineers for further responses.
- Ensure all documentation is discoverable and accessible.
- Properly organize and categorize documents.
Additional Duties
- Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.
- Record, review, and distribute minutes of meetings.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Act as the site based focal point for all project documentation and correspondence.
- Maintain and control all site records, including drawings, specifications, RFIs, submittals, and approvals.
- Register, log, distribute, and follow up on incoming and outgoing project correspondence.
- Coordinate closely with the Project Manager and Project Engineer to track document status and deadlines.
- Ensure timely circulation of approved documents to site teams and relevant stakeholders.
- Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions.
- Support contractual record keeping by maintaining a complete and accurate document trail.
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