Service Operations Coordinator - UAE National Only

Job Description

Documentation & Compliance Management

• Draft, track, and manage work permits and safety documentation required for site mobilization.
• Ensure all project documentation meets both Honeywell’s Quality Management System (QMS) and the customer’s specific compliance standards.

Site Access & Coordination

• Act as the primary point of contact for customer site management to handle site access paperwork, security clearances, and gate passes for service teams.
• Coordinate vehicle and equipment entry permits to ensure zero delays during execution.
• Liaise with customer administrative teams to align on site-specific entry requirements and safety inductions.

Operational Systems Support

• Manage operational activities within SAP Ariba.
• Coordinate external contractor workflows within Fieldglass.
• Maintain project trackers and dashboards to provide real-time updates on administrative progress to the Service Manager.

Project & Meeting Administration

• Organize and schedule project kick-offs, progress reviews, and safety meetings.
• Prepare meeting agendas, document minutes of the meeting, and track the completion of administrative action items.

Required Qualifications

• Experience: 3–4 years of experience in an operations support, project coordination, or technical administrative role, preferably within the Engineering, Construction, or Oil & Gas sectors.
• Education: Bachelor’s Degree in Business Administration, Industrial Management, or a related field (Engineering degree is not required, but a technical background is a plus).
• Systems Proficiency: Proven experience using SAP, Ariba, and Fieldglass (or similar Enterprise Resource Planning systems).
• Communication: Exceptional written and verbal communication skills in English and Arabic; ability to professionalize technical requests for customer management.

Desired Skills

• Organizational Mastery: A high degree of attention to detail with the ability to manage multiple overlapping permit requests and deadlines.
• Customer-Centric Mindset: Ability to represent Honeywell professionally when dealing with customer site-access offices and security departments.
• Autonomy: A self-starter who can identify "paperwork bottlenecks" and resolve them before they impact the engineering schedule.

Work Environment

• Type: Full-time, Permanent.
• Location: Primarily office-based.
• Travel: Occasional visits to customer sites within UAE may be required to facilitate access coordination or attend project alignment meetings.
• ***We are an equal opportunity employer and value diversity at our company.
• We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.***
• ***We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
• Please contact us to request accommodation.***

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