Senior Officer, Administrative Affairs - UAE applicants
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
A confidential organization in Abu Dhabi is seeking a Senior Officer for Administrative Affairs to support the Director General's office. Responsibilities include managing administrative tasks, handling logistics, coordinating translation services, and overseeing documentation and archiving.
Key Skills for This Role
Responsibilities
- Support the execution of DG’s day to day office administrative tasks including planning and preparing agendas for DG meetings
- Handle DG’s logistical affairs such as scheduling flights, accommodation, and transport
- Coordinate the provision of translation services as requested by the DG Office Director
- Implement the DG Office’s plans for all documentation and archiving activities
- Handle the filing, tracking, and archiving of the Organization's entire departments' and offices' correspondence, communications and documents
- Maintain all records in line with the organization's filing and classification system
- Maintain electronic and hardcopy files and records as required
- Handle record keeping systems and procedures for archiving, retaining, and destroying records
- Supervise and manage the storage facilities’ environmental conditions
- Support in implementing the approved mitigation plans to ensure the safety of documents
- Develop periodic reports for the DG Office Director as and when required
Requirements
- Experience in administrative support or similar role
- Strong organizational and multitasking abilities
- Proficiency in document management and archiving
- Ability to handle confidential information
Full Job Posting
Key Responsibilities
- Support the execution of DG’s day to day office administrative tasks including planning and preparing agendas for DG meetings and performing other operational tasks.
- Handle of DG’s logistical affairs such as scheduling flights, accommodation, and transport.
- Coordinate the provision of translation services as requested by the DG Office Director.
- Implement the DG Office’s plans for all documentation and archiving activities.
- Handle the filing, tracking, and archiving of the Organization's entire departments' and offices' correspondence, communications and documents.
- Maintain all records in line with the organization's filing and classification system and guidelines for document storage and retrieval.
- Maintain electronic and hardcopy files and records as required.
- Handle record keeping systems and procedures for archiving, retaining, and destroying records.
- Supervise and manage the storage facilities’ environmental conditions.
- Support in implementing the approved mitigation plans to ensure the safety of documents in case of incidents or damages.
- Develop periodic reports for the DG Office Director as and when required.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential
Junior Accountant
Dubai, UAE
A confidential company in Dubai seeks a Junior Accountant to support daily financial tasks, maintain records, and assist with reporting. The ideal candidate has 0-2 years of experience, strong Excel skills, and a degree
General Manager – IT (Automotive Dealerships)
Jeddah, KSA
A leading automotive dealership group is seeking a General Manager – IT to lead IT strategy, digital transformation, and technology operations. The role requires strong experience with Kerridge DMS and Infor SyteLine ERP
Transaction Monitoring Analyst
Abu Dhabi, UAE
A financial crime function seeks a Transaction Monitoring Analyst to monitor transactions, conduct KYC/EDD, and investigate suspicious activity. Requires 2+ years in AML/financial crime operations and strong analytical s
Executive Assistant
Dubai, UAE
A confidential organization seeks an Executive Assistant to support the Chairman and senior leadership. The role involves managing complex schedules, sensitive communications, VIP engagements, and coordination across mul
Training Manager
Jeddah, KSA
A leading automotive organization in Saudi Arabia seeks a Training Manager to lead learning and development initiatives. You will develop training strategies, conduct needs analysis, manage LMS, and measure effectiveness
Digital Marketing Executive
Dubai, UAE
We are seeking a proactive Digital Marketing Executive with 1-3 years of experience in performance marketing and social media management. You will plan and optimize Google Ads and Meta Ads campaigns, manage social media
Specialist Exams & Assessment Development (UAEN)
Abu Dhabi Emirate, UAE
A confidential company in Abu Dhabi is seeking a Specialist in Exams & Assessment Development to develop, review, and maintain high-quality examinations and assessment materials. The role requires a Bachelor's degree in
Key Account Manager
Dubai, UAE
The company is seeking a Key Account Manager to retain top customers and nurture key relationships. The role involves managing principals, launching marketing plans, stock management, and building relationships with end
Junior Accountant
Dubai, UAE
General Manager – IT (Automotive Dealerships)
Jeddah, KSA
Transaction Monitoring Analyst
Abu Dhabi, UAE
Executive Assistant
Dubai, UAE
Training Manager
Jeddah, KSA
Digital Marketing Executive
Dubai, UAE
Specialist Exams & Assessment Development (UAEN)
Abu Dhabi Emirate, UAE
Key Account Manager
Dubai, UAE