Senior Human Resources Specialist

About the Role

Position Facts

• Job type is full-time.
• The stated location is Dubai, United Arab Emirates.

Core HR Operations

• Manage day-to-day Human Resources operations for Reef Group in the UAE.
• Implement Group HR policies, procedures, and initiatives across UAE operations.
• Provide headquarters with updates on employee matters, workforce changes, employee relations, and HR operations.
• Escalate significant employee relations matters, policy exceptions, disciplinary cases, and critical HR issues when required.
• Coordinate employee onboarding, joining documentation, system access, orientation, and related arrangements.
• Manage employee offboarding, clearances, documentation, and final procedures.
• Maintain employee records, personnel files, employment contracts, and HR documentation.
• Prepare employment contracts, salary certificates, employment letters, HR forms, and related documentation.

Compliance and Coordination

• Coordinate visas, work permits, Emirates IDs, medical insurance, and other government employment processes.
• Monitor attendance, leave balances, working schedules, and related HR records.
• Coordinate monthly payroll inputs, employee changes, attendance, leave, deductions, allowances, and salary adjustments.
• Ensure HR practices comply with UAE Labor Law, company policies, and Group HR standards.
• Coordinate contract renewals, promotions, transfers, salary adjustments, confirmations, and other employment changes.
• Monitor expiry dates for contracts, visas, work permits, Emirates IDs, insurance policies, and other employee documentation.
• Support disciplinary and grievance processes with headquarters HR management.
• Coordinate with Finance, IT, Administration, Government Relations, Talent Acquisition, and other departments.

Reporting and HR Support

• Support recruitment activities, including candidate coordination, documentation, offers, and joining arrangements.
• Ensure employee enrollment in applicable benefits and medical insurance programs.
• Prepare periodic reports on headcount, turnover, attendance, leave, employee movements, and other HR metrics.
• Support continuous improvement of HR policies, procedures, systems, and employee services.
• Participate in Group HR projects, initiatives, and employee engagement activities within the UAE.
• Maintain confidentiality and proper handling of employee information and HR records.
• Maintain communication and alignment between the Dubai office and Reef Group Headquarters.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or an equivalent field.
• Three to six years of relevant Human Resources experience with exposure to HR operations, employee relations, onboarding, payroll coordination, and employee lifecycle management.
• Strong practical knowledge of UAE Labor Law and employment requirements.
• Good understanding of employment contracts, visas, work permits, Emirates IDs, and related UAE employment requirements.
• High confidentiality, integrity, professionalism, and attention to detail.
• Strong problem-solving, decision-making, reporting, documentation, and analytical skills.
• Ability to manage multiple HR priorities in a fast-paced and growing organization.
• Proficiency in Microsoft Office and HR systems.
• Strong English and Arabic communication skills.

Advantageous Qualifications

• Professional HR certification such as SHRM, CIPD, HRCI, or an equivalent qualification is advantageous.
• Experience in a retail organization, large group, multi-entity organization, or fast-growing company is advantageous.

Why Join Reef Group