Senior Executive Assistant to the CEO
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Key skills for this role
About the Role
Provide executive support by managing the CEO's calendar, communications, and travel logistics, while ensuring confidentiality and collaboration with stakeholders.
Key Skills for This Role
Full Job Posting
1 Executive Support
- Manage the CEO's calendar with precision, balancing competing priorities across internal and external commitments.
- Triage and manage inbound communications, ensuring the CEO's attention is directed where it matters most.
- Anticipate the CEO's needs proactively, flagging upcoming deadlines, conflicts, or gaps before they become issues.
- Draft, review, and refine correspondence, emails, and documents on behalf of the CEO where appropriate.
- Exercise mature, experienced judgment in determining what can be handled independently and what requires the CEO's direct input or approval.
- Plan and coordinate travel end-to-end (itineraries, logistics, scheduling alignment, contingency planning).
2 Corporate Administration
- Coordinate recurring administrative requirements such as business license renewals and other time-sensitive documentation processes, working closely with internal stakeholders and external service providers as applicable.
- Support general compliance-related follow-ups, ensuring documents are properly approved, signed, submitted, and archived in line with internal policy and regulatory requirements
- Maintain meticulous records and filing systems for executive office documents, correspondence, and agreements
3 External Stakeholder Coordination
- Act as a primary point of coordination for communications with banks, legal counsel, etc. (scheduling, follow-ups, and email drafting).
- Serve as the administrative liaison for bank KYC requests, including collecting, validating, organising, and securely submitting required documentation in coordination with relevant internal and external stakeholders.
- Manage document submission workflows: track deadlines, ensure materials are prepared and routed correctly, and actively follow up with providers to ensure requirements and timelines are met.
- Support preparation and secure handling of sensitive materials (e.g., personal financial statements, passport information, credit card statements), ensuring strict need-to-know access and controlled distribution.
4 Internal Collaboration & Stakeholder Management
- Work closely and collaboratively with legal, finance, and compliance teams to ensure the CEO's office functions as a cohesive, well-coordinated unit.
- Build and maintain strong, trusted relationships with the CEO, COO, company executives and external partners.
- Ensure seamless information flow between the CEO's office and the wider organisation
5 Company Events
- Support planning and coordination of select company events (e.g., executive dinners, celebrations, internal gatherings), including logistics, invitations, vendors, and on-site coordination where needed.
6 Family & Personal Coordination
- Coordinate select scheduling and travel logistics involving family members when required, maintaining professionalism, discretion, and clear boundaries.
- Manage household-related logistics where these intersect with the CEO's professional life (scheduling, vendor coordination, and appointments).
- Provide support and coordination for immediate family members where required, handling all such matters with sensitivity, warmth, and strict confidentiality.
7 Confidentiality, Discretion & Judgment
- Handle all information — business, personal, financial, legal, and family-related — with the highest level of discretion and integrity.
- Demonstrate consistently sound judgment in prioritising the CEO's time, managing sensitive matters, and navigating complex or delicate situations.
- Apply secure document-handling practices and sound judgment in all communications and information sharing.
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