Senior Executive / Assistant Manager - Import & Export Documentation (L/C & CAD)

Overview

Job Description

• Prepare, check, and maintain all export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading/Airway Bills.
• Ensure all shipments comply with international trade laws, customs regulations, and export control requirements.
• Coordinate with freight forwarders, shipping lines, and agents to arrange bookings and ensure timely shipment dispatch.
• Liaise with customs authorities and handle necessary documentation for smooth clearance.
• Handle and process Letters of Credit (LC); prior experience is mandatory.
• Maintain accurate, up-to-date electronic or hard-copy records of all export files and documentation for audit purposes.
• Demonstrate a strong understanding of Incoterms 2020, international customs procedures, and global shipping regulations to ensure compliance and smooth logistics operations.
• Knowledge of ERP systems such as SAP and Oracle, along with advanced MS Office tools, to manage shipping documentation, track shipments, and maintain accurate records.
• Act as the primary liaison between internal logistics, sales teams, and external customers or foreign partners.
• Prepare, review, and process time-sensitive shipping and customs documentation with exceptional attention to detail to prevent delays, penalties, or compliance issues.
• Coordinate with internal teams, freight forwarders, and customs authorities to ensure timely and efficient movement of goods.
• Maintain high levels of accuracy and organization while handling multiple shipments and deadlines simultaneously.
• Maintain accurate and up-to-date MIS (Management Information System) records for all documentation, ensuring proper tracking, reporting, and easy retrieval of shipment

Requirements

• Excellent organizational and communication skills.
• Attention to detail and strong problem-solving abilities.
• Proficiency in Microsoft Office and export documentation software.
• In-depth knowledge of export documentation and international trade regulations.

Qualification

• Bachelor’s degree in Logistics, or related field.
• Minimum of 5 years of experience in international shipping or logistics.
• ***Please do not apply without prior experience in the letter of credit (L/C) documentation.***
• ***Applicant must be in UAE.***
• ***Our starting salary package is 5000 AED as per experience.***

Job Type: Full-time

Experience

• Import/Export Documentation: 10 years (Required)
• Letter of Credit (L/C): 5 years (Required)