Senior Executive Assistant
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Key skills for this role
About the Role
Citigroup is hiring a Senior Executive Assistant in Dubai to support a C16 level manager and department. Responsibilities include calendar management, travel coordination, expense reporting, and administrative support.
Key Skills for This Role
Responsibilities
- Directly support a C16 level manager and generally support an entire department
- Manage day to day calendar(s) of senior management
- Coordinate all aspects of executive level manager appointments, meetings, receptions and conference calls
- Prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinate travel arrangements; prepare and distribute schedules/agendas for travel
- Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system
- Order supplies and process invoices through Procure to Pay system
- Process and follow up on Virtual Requests
- Assist in ad hoc reports special projects as needed
- Train, coach or guide other administrative staff when required
Requirements
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self motivated and detail oriented
- Bachelor's/University degree or equivalent experience
Full Job Posting
Role Overview
- The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities
- Directly supports a C16 level manager and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow up on Virtual Requests
- Assists in ad hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made
Qualifications
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self motivated and detail oriented
- Bachelor's/University degree or equivalent experience
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