Senior Executive Administrator
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Key skills for this role
About the Role
Elite HR Consultancy is seeking a proactive Executive Administrator to support the business owner and manage day-to-day operations. Responsibilities include executive support, business setup, compliance, finance coordination, HR administration, and stakeholder management.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Owner/Managing Director
- Manage calendars, meetings, appointments, and travel arrangements
- Prepare reports, presentations, business correspondence, and meeting minutes
- Coordinate company formation, branch registrations, and business setup activities
- Liaise with government authorities, free zones, banks, and external service providers
- Process trade licenses, renewals, visas, permits, and regulatory documentation
- Coordinate daily business operations across departments
- Coordinate with Finance team regarding invoices, payments, purchase orders, and expenses
- Assist with recruitment documentation and employee onboarding
- Maintain filing systems and document control
Requirements
- Bachelor's degree in Business Administration, Management, Finance, or related field
- 3 5 years of experience in Executive Administration, Office Management, Operations, or Business Support
- Fluency in speaking Arabic
- Previous experience supporting senior executives, directors, or business owners
- Experience with UAE business setup, licensing, and government procedures is highly preferred
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint)
Full Job Posting
About the Role
- We are looking for a proactive, highly organized, and business focused Executive Administrator – Operations & Business Support to work closely with the business owner and support the day to day operations of the organization.
Key Responsibilities
- Executive Support: Provide comprehensive administrative support to the Owner/Managing Director.
- Business Setup & Compliance: Coordinate company formation, branch registrations, and business setup activities.
- Operations & Administration: Coordinate daily business operations across departments.
- Finance Coordination: Coordinate with the Finance team regarding invoices, payments, purchase orders, and expenses.
- Human Resources Support: Assist with recruitment documentation and employee onboarding.
- Vendor & Stakeholder Management: Liaise with suppliers, consultants, government entities, and business partners.
- General Administration: Maintain filing systems and document control.
Requirements
- Bachelor's degree in Business Administration, Management, Finance, or a related field.
- 3–5 years of experience in Executive Administration, Office Management, Operations, or Business Support.
- Fluency in speaking Arabic.
- Previous experience supporting senior executives, directors, or business owners.
- Experience with UAE business setup, licensing, and government procedures is highly preferred.
Skills
- Strong organizational and multitasking abilities.
- Excellent business and commercial awareness.
- Sound financial and administrative knowledge.
- Strong analytical and problem solving skills.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with ERP or accounting software is an advantage.
- Ability to work independently with minimal supervision.
- High level of integrity, discretion, and confidentiality.
Salary
- Salary: up to AED 15,000 per month
Additional Details
- Location: Abu Dhabi, UAE
- Employment Type: Full Time
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