Senior Document Controller
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Key skills for this role
About the Role
KEO International Consultants is seeking a Senior Document Controller to provide high-level administrative support for projects, with expertise in ACONEX. The role involves establishing filing systems, controlling project documentation, and supporting project administration.
Key Skills for This Role
Responsibilities
- Establish and maintain record keeping and filing systems for the project
- Control project documentation as per company’s procedures
- Advanced working expertise in ACONEX, including workflows, reviews, transmittals, metadata control, and reporting
- Support project administration including collection of meeting notes, inputs to project trackers, conducting research, updating databases, and preparing presentations
- Type, format, and produce documents such as proposals, presentations, correspondence, and standard project reports
- File and retrieve project documents, records and reports; ensure confidentiality and security
- Maintain calendars and contact database, schedule appointments, complete travel or conference arrangements
- Receive, download, file, notify and record incoming transmittals, information and correspondence
- File, upload, notify and record outgoing transmittals, information and correspondence, including to Client and Authority portals
- Undertake document functions internally in accordance with KEO procedures (contract signature, purchase order, invoice reporting)
- Liaise with wider business and client administrators to answer inquiries, research and resolve problems
- Manage activities within own field of responsibility
Requirements
- Minimum 5+ years of career experience
- Proficiency in MS applications (Word, Excel, PowerPoint)
- ACONEX knowledge is mandatory
- Bachelor’s Degree or Diploma in Administration or equivalent
- Experience working within the Gulf Region is essential
- Background in engineering, architectural or construction industry would be viewed favorably
Full Job Posting
Overview
- KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end to end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments.
- Our newest opportunity is for a talented Senior Document Controller to join our award winning team based within our Amman, Jordan. Distance work can be considered if the candidate is based in their home nation (Outside of the GCC).
Responsibilities
- Establishing and maintaining record keeping and filing systems for the project.
- Controlling project documentation as per company’s procedures.
- Advanced working expertise in ACONEX, including workflows, reviews, transmittals, metadata control, and reporting.
- Supporting the project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
- Typing, formatting, and producing documents such as proposals, presentations, correspondence, and standard project reports.
- Filing and retrieving project documents, records and reports. Ensures confidentiality and security of all project related documentation.
- Maintaining calendars and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for the project.
- Receiving, downloading, filing, notification and recording of incoming transmittals, information and correspondence for the project.
- Filing, uploading, notification and recording of outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such.
- Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
- Managing activities within own field of responsibility.
Qualifications
- Minimum of 5+ years' career experience coupled with proficiency in MS applications (Word, Excel, PowerPoint).
- Aconex knowledge is mandatory.
- Bachelor’s Degree or Diploma in Administration or equivalent.
- Experience working within the Gulf Region is essential.
- Background in the engineering, architectural or construction industry would be viewed favorably.
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