Senior Document Controller
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Key skills for this role
About the Role
KEO International Consultants seeks a Senior Document Controller to join their team in Amman, Jordan, with remote work possible for candidates outside GCC. The role involves managing project documentation using ACONEX, supporting administration, and liaising with clients.
Key Skills for This Role
Responsibilities
- Establish and maintain record keeping and filing systems for the project.
- Control project documentation as per company's procedures.
- Advanced working expertise in ACONEX, including workflows, reviews, transmittals, metadata control, and reporting.
- Support project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
- Type, format, and produce documents such as proposals, presentations, correspondence, and standard project reports.
- File and retrieve project documents, records and reports. Ensure confidentiality and security of all project related documentation.
- Maintain calendars and contact database, schedule appointments, complete travel or conference arrangements and may arrange meetings and conferences for the project.
- Receive, download, file, notify and record incoming transmittals, information and correspondence for the project.
- File, upload, notify and record outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Undertake document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures.
- Liaise with the wider business and client administrators to answer inquiries, research and resolve problems requiring knowledge of department policies and procedures.
- Manage activities within own field of responsibility.
Requirements
- Minimum 5+ years of career experience
- Proficiency in MS applications (Word, Excel, PowerPoint)
- ACONEX knowledge is mandatory
- Bachelor's Degree or Diploma in Administration or equivalent
- Experience working within the Gulf Region is essential
Full Job Posting
Overview
- KEO is a creative enterprise, where innovation is a way of life.
- Our newest opportunity is for a talented Senior Document Controller to join our award winning team based within our Amman, Jordan.
- Distance work can be considered if the candidate is based in their home nation (Outside of the GCC).
- This critical role will be responsible for providing high level administrative support to the Manager and the project.
Responsibilities
- Establishing and maintaining record keeping and filing systems for the project.
- Controlling project documentation as per company's procedures.
- Advanced working expertise in ACONEX, including workflows, reviews, transmittals, metadata control, and reporting.
- Supporting the project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
- Typing, formatting, and producing documents such as proposals, presentations, correspondence, and standard project reports.
- Filing and retrieving project documents, records and reports. Ensures confidentiality and security of all project related documentation.
- Maintaining calendars and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for the project.
- Receiving, downloading, filing, notification and recording of incoming transmittals, information and correspondence for the project.
- Filing, uploading, notification and recording of outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such.
- Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
- Managing activities within own field of responsibility.
Qualifications
- Minimum of 5 + years' career experience coupled with proficiency in MS applications (Word, Excel, PowerPoint).
- Aconex knowledge is mandatory.
- Bachelor's Degree or Diploma in Administration or equivalent.
- Experience working within the Gulf Region is essential.
- Background in the engineering, architectural or construction industry would be viewed favorably.
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