Senior Administrative Officer

Job Summary

Key Responsibilities

• Provide high-level executive and administrative support to the CEO of Makani Real Estate.
• Prepare professional presentations, memos, reports, meeting agendas, minutes, and other executive documentation.
• Track decisions, action points, approvals, and outstanding matters, ensuring timely follow-up with relevant stakeholders.
• Maintain accurate and organised records, filing systems, documentation, and confidential business information.
• Prepare and manage Excel trackers, reports, data sheets, and administrative records.
• Act as a focal point for coordination between departments within Makani Real Estate.
• Serve as the primary coordination point between Makani Real Estate and MAIR Group shared-service functions.
• Follow up on business matters with Finance, Legal, HR, IT, Procurement, and other relevant departments.
• Support the CEO in coordinating meetings, business priorities, internal communications, and key deliverables.
• Represent Makani Real Estate in selected internal projects and cross-functional initiatives, including projects related to IT and operational improvements.
• Coordinate the preparation and submission of approvals, supporting documents, and management updates.
• Ensure that key business matters are properly documented, communicated, and followed through to completion.
• Support the smooth day-to-day administration and operation of the CEO’s office.
• Plan, organise, and coordinate annual gatherings, celebrations, and employee-engagement initiatives across Makani Real Estate.
• Manage multiple priorities and urgent requests while maintaining accuracy, professionalism, and confidentiality.

Qualifications And Experience

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5 years of experience in executive support, administration, office management, or a similar role.
• Previous experience supporting a CEO, Managing Director, General Manager, or senior executive is highly preferred.
• Fluency in both Arabic and English is mandatory, with strong written and verbal communication skills.
• Strong proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and other Microsoft Office applications.
• Demonstrated experience preparing presentations, reports, memos, meeting minutes, and executive correspondence.
• Strong experience in stakeholder coordination, action tracking, approval follow-up, and documentation management.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Experience within real estate, property management, investment, or a corporate group environment is preferred.

Preferred Skills & Attributes

• Executive and CEO office support
• Presentation and report preparation
• Meeting minutes and action tracking
• Approval coordination and follow-up
• Cross-functional stakeholder management
• Advanced PowerPoint and Excel skills
• Documentation and filing governance
• Office administration and coordination
• Employee-engagement event planning
• Strong organisation and attention to detail
• Ability to manage multiple priorities
• High level of professionalism and confidentiality