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Senior Specialist, Tender Management
MAIR Group
Abu Dhabi Emirate, UAE
Full Time
Senior
3 days ago
Tender ManagementProcurementContract AdministrationSupplier EngagementBid EvaluationERP
Free
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Tender ManagementProcurementContract Administration
About the Role
MAIR Group is seeking a Senior Specialist in Tender Management to manage the full lifecycle of tendering activities within the Centralized Procurement Department. The role requires 5-8 years of experience in tender management, procurement, or contracts administration, and knowledge of UAE procurement regulations.
Key Skills for This Role
Tender ManagementProcurementContract AdministrationSupplier EngagementBid EvaluationERP
Responsibilities
- Manage the end to end tender process, including planning, document preparation, issuance, evaluation, and award recommendation
- Collaborate with internal stakeholders to define tender requirements, technical specifications, and evaluation criteria
- Prepare and review tender documents such as RFPs and ITTs, ensuring alignment with corporate procurement standards and UAE regulations
- Administer tender activities through e tendering systems and maintain transparent and auditable records
- Coordinate pre bid meetings, clarifications, and communications with vendors throughout the tendering process
- Facilitate tender evaluation committees, ensuring objective and compliant assessment of technical and commercial submissions
- Prepare tender evaluation reports, summaries, and recommendations for management approval
- Support post tender negotiations and assist in finalizing contract award documentation
- Ensure all tendering activities comply with procurement policies, internal controls, and audit requirements
- Assist with evaluation of pre qualification of suppliers and support continuous supplier evaluation and development
- Track and report on tender performance metrics, cycle times, and process improvements to the Senior Manager – Tendering
- Contribute to the ongoing enhancement of tendering processes, tools, and templates to drive efficiency and transparency
Requirements
- Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field (Master’s preferred)
- Professional certification in procurement or tendering (e.g., CIPS, CPSM, CPPP, CPPM) is highly desirable
- Minimum 5–8 years of relevant experience in tender management, procurement, or contracts administration
- Strong understanding of tendering laws, procurement policies, and commercial principles applicable in the UAE
- Experience in managing multi sector tendering processes (e.g., construction, real estate, FM, retail, or industrial sectors)
- Proficiency with ERP and e tendering platforms (e.g., SAP, Oracle)
- Excellent communication, coordination, and stakeholder management skills
- High attention to detail, strong analytical abilities, and commitment to ethical and transparent procurement practices
Full Job Posting
Position Summary
- MAIR Group is seeking an experienced Senior Specialist – Tender Management to support and manage the full lifecycle of tendering activities within the Centralized Procurement Department. This role is responsible for coordinating the preparation, issuance, evaluation, and finalization of tenders acro
Key Responsibilities
- Manage the end to end tender process, including planning, document preparation, issuance, evaluation, and award recommendation.
- Collaborate with internal stakeholders to define tender requirements, technical specifications, and evaluation criteria.
- Prepare and review tender documents such as RFPs, and ITTs, ensuring alignment with corporate procurement standards and applicable UAE regulations.
- Administer tender activities through e tendering systems and maintain transparent and auditable records.
- In the absence of an e tendering system, process the necessary workflows using available resources available.
- Coordinate pre bid meetings, clarifications, and communications with vendors throughout the tendering process.
- Facilitate tender evaluation committees, ensuring objective and compliant assessment of technical and commercial submissions.
- Prepare tender evaluation reports, summaries, and recommendations for management approval.
- Support post tender negotiations and assist in finalizing contract award documentation.
- Ensure all tendering activities comply with procurement policies, internal controls, and audit requirements.
- Assist with evaluation of pre qualification of suppliers and support continuous supplier evaluation and development.
- Track and report on tender performance metrics, cycle times, and process improvements to the Senior Manager – Tendering.
Qualifications and Experience
- Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field (Master’s degree preferred).
- Professional certification in procurement or tendering (e.g., CIPS, CPSM, CPPP,CPPM) is highly desirable.
- Minimum 5–8 years of relevant experience in tender management, procurement, or contracts administration, preferably in a centralized procurement environment.
- Strong understanding of tendering laws, procurement policies, and commercial principles applicable in the UAE.
- Experience in managing multi sector tendering processes (e.g., construction, real estate, FM, retail, or industrial sectors).
- Proficiency with ERP and e tendering platforms (e.g., SAP, Oracle).
- Excellent communication, coordination, and stakeholder management skills.
- High attention to detail, strong analytical abilities, and commitment to ethical and transparent procurement practices.
Preferred Skills & Attributes
- End to end tender lifecycle management
- Procurement compliance and governance
- Commercial and technical bid evaluation
- Supplier engagement and prequalification
- Process improvement and documentation
- Analytical and reporting skills
- Collaboration and teamwork
- Strong written and verbal communication
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