Senior Accountant - Facility Management

Job Summary

Key Responsibilitiespayroll & Salary Administration

• Process monthly payroll
• Prepare WPS (SIF) files, salary vouchers, and coordinate salary disbursement
• Arrange funds for salary payments and ensure timely processing
• Prepare employee final settlements and verify calculations
• Generate employee payslips when required

Cash Flow & Banking Management

• Monitor and manage cash flow across multiple entities
• Handle petty cash management and reconciliations
• Perform banking transactions including deposits and withdrawals
• Monitor ENOC fuel balances and coordinate replenishments
• Process online payments and operational transactions
• Ensure liquidity for payroll and vendor commitments

Accounts Receivable & Collections (Critical Role Requirement)

• Prepare and issue client invoices across business entities
• Monitor receivables and maintain aging reports
• **Follow up rigorously with clients for overdue payments**
• **Handle delayed payments typical to facility management contracts**
• Visit clients when required for payment follow-ups
• Coordinate cheque collection and bank deposits
• Share statements of account and perform reconciliation with clients
• Ensure timely collections to support cash flow requirements

Accounts Payable & Supplier Management

• Enter supplier invoices into Oracle accounting system
• Prepare payment vouchers and arrange approvals
• Coordinate supplier payments including rent, insurance, and vendors
• Match supplier statements and resolve discrepancies
• Maintain vendor payment schedules

Financial Reporting & Reconciliation

• Prepare bank reconciliation statements
• Perform month-end closing activities
• Prepare monthly VAT reports in compliance with UAE regulations
• Prepare monthly P&L statements
• Prepare receivable and payable summaries
• Reconcile intercompany transactions and cross invoices
• Perform cost allocations across group entities

Compliance, Audit & Regulatory Reporting

• Coordinate with internal and external auditors
• Prepare documentation for audits
• Arrange GPSSA payments
• Ensure compliance with UAE financial regulations and company policies

Team Supervision

• Supervise junior accounting staff
• Review accounting entries and reports
• Provide guidance on daily accounting operations

Operational Finance Support

• Maintain AMC contract summaries for invoicing
• Follow up LPO approvals
• Submit invoices to clients
• Prepare quarterly additional work invoicing
• Attend operational and financial meetings
• Prepare ad-hoc reports for management

Key Requirements

• Bachelor’s degree in Accounting / Finance
• 5–8 years experience in UAE (Facility Management preferred)
• Strong experience in **receivables and collection follow-up**
• Experience handling **multiple company accounts**
• Knowledge of **WPS payroll processing**
• UAE VAT knowledge required
• Experience with **Oracle or ERP system preferred**
• Strong cash flow management experience
• Ability to **follow up rigorously with clients for payments**
• Valid UAE driving license preferred (for collection follow-ups)

• VAT Compliance (UAE)

• Bank Reconciliation
• Financial Reporting
• Vendor Management
• Intercompany Accounting
• Audit Coordination

Important Note

• Due to the **Facility Management nature of business**, payment cycles may be extended.
• The candidate must be comfortable with:
• Continuous payment follow-ups
• Client visits for collections
• Managing delayed receivables
• Ensuring timely cash inflows
• Coordinating with operations for billing and collections

Job Type: Full-time

Experience

• F& B Accounts: 4 years (Preferred)