Section Head – Document Control
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Key skills for this role
About the Role
AD Ports Group seeks a Section Head for Document Control to manage document systems for planning, engineering, and authority submissions. The role requires 12+ years of experience in managing engineering and authority-related documents with a multi-discipline approach.
Key Skills for This Role
Responsibilities
- Manage document control systems for all planning, architectural, engineering, and authority related submissions
- Ensure all documents are registered, tracked, issued, and archived in line with AD Ports’ standards
- Maintain structured filing systems for digital and hardcopy records
- Monitor document workflows, review cycles, and approval status
- Ensure document numbering, revision control, and version tracking are consistently applied
- Coordinate issuance of documents to internal teams, consultants, and authorities
- Support authority submissions by managing document packages and records
- Prepare document registers and reports on submission and approval status
- Audit document completeness, accuracy, and traceability
- Train project and consultant teams on document control processes
- Ensure secure handling of confidential information
- Maintain compliance with retention and record management policies
Requirements
- Degree in business administration or associated field; Master’s preferred
- Minimum 12 years of experience in managing engineering master planning, architectural and authority related documents with multi discipline approach
- Min. 5 years of local experience
- Written and Spoken English is essential, Arabic is preferred
Full Job Posting
Job Description
- The role ensures that documents submitted by consultants, developers, and internal teams are properly registered, reviewed, approved, archived, and retrievable in accordance with AD Ports’ document control procedures.
Core Responsibilities
- Manage document control systems for all planning, architectural, engineering, and authority related submissions.
- Ensure all documents are registered, tracked, issued, and archived in line with AD Ports’ standards.
- Maintain structured filing systems for digital and hardcopy records.
- Monitor document workflows, review cycles, and approval status.
- Ensure document numbering, revision control, and version tracking are consistently applied.
- Coordinate issuance of documents to internal teams, consultants, and authorities.
- Support authority submissions by managing document packages and records.
- Prepare document registers and reports on submission and approval status.
- Audit document completeness, accuracy, and traceability.
- Train project and consultant teams on document control processes.
- Ensure secure handling of confidential information.
- Maintain compliance with retention and record management policies.
People Management Responsibilities
- Coordinate with consultants and internal teams to enforce standard document processes.
- Conduct orientation to consultants to submit effectively.
- Train and evaluate reportees reporting to him/her.
- Monitor submission flows and address missing or incorrect documentation.
Qualifications
- Degree in business administration or associated field. Master’s Degree or equivalent preferred.
- Written and Spoken English is essential, Arabic is preferred.
- Minimum 12 years of experience in managing engineering master planning, architectural and authority related documents with multi discipline approach.
- Min. 5 years of local experience.
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