Sales Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Kempinski Hotels seeks a Commercial Sales Coordinator to provide administrative support to the Sales, Events, Marketing, and Revenue Management teams. The role involves handling inquiries, drafting proposals, managing CRM data, and assisting with marketing and revenue tasks.
Key Skills for This Role
Responsibilities
- Act as the first point of contact for incoming sales and event leads; log inquiries accurately in the CRM and distribute them to the respective managers
- Draft proposals, Group Sales Agreements, and Event Orders (EOs) based on templates provided by the team
- Maintain and update the sales/catering database (e.g., Opera Sales & Catering, Delphi) to ensure client data and booking statuses are accurate
- Assist the marketing team with scheduling social media posts, tracking media coverage, and preparing press kits
- Extract daily, weekly, and monthly system reports (e.g., pickup reports, pace reports) from the PMS for the Revenue Manager
- Schedule weekly commercial/revenue meetings, prepare agendas, and take detailed minutes
Requirements
- 1–2 years of administrative or coordinator experience, ideally within a hotel front office, reservations, or sales department
- High proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Experience with hotel systems like Opera PMS, Delphi, or equivalent CRMs is highly advantageous
- Exceptional time management skills; ability to prioritize tasks coming from four different department heads
- Flawless written and verbal communication skills; professional telephone manner and presentation
- Ability to handle highly confidential revenue data, client contracts, and payroll/expense information with integrity
Full Job Posting
Job Summary
- The Commercial Sales Coordinator provides vital administrative, operational, and organizational support to the entire Commercial Division (Sales, Events, Marketing, and Revenue Management).
Key Responsibilities by Department
- Act as the first point of contact for incoming sales and event leads; log inquiries accurately in the CRM and distribute them to the respective managers
- Draft proposals, Group Sales Agreements, and Event Orders (EOs) based on templates provided by the team
- Coordinate VIP amenities, show rooms, and welcome materials for prospective clients visiting the hotel
- Maintain and update the sales/catering database (e.g., Opera Sales & Catering, Delphi) to ensure client data and booking statuses are accurate
- Organize and maintain inventory of sales kits, brochures, branded giveaways, and digital marketing assets
- Assist the marketing team with scheduling social media posts, tracking media coverage, and preparing press kits
- Extract daily, weekly, and monthly system reports (e.g., pickup reports, pace reports) from the PMS for the Revenue Manager
- Schedule weekly commercial/revenue meetings, prepare agendas, and take detailed minutes
- Process department invoices, track expense reports, and coordinate travel agent commission payouts with the finance team
Required Skills & Qualifications
- 1–2 years of administrative or coordinator experience, ideally within a hotel front office, reservations, or sales department
- High proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Experience with hotel systems like Opera PMS, Delphi, or equivalent CRMs is highly advantageous
- Exceptional time management skills; ability to prioritize tasks coming from four different department heads
- Flawless written and verbal communication skills; professional telephone manner and presentation
- Ability to handle highly confidential revenue data, client contracts, and payroll/expense information with integrity
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Kempinski Hotels
Waiter
Doha, QAT
Kempinski Hotels seeks a Waiter to deliver flawless fine-dining experiences at a high-end restaurant in Doha. Requires deep culinary knowledge, flawless etiquette, and ability to anticipate guest needs. Full-time positio
Waiter
Doha, QAT
Kempinski Hotels seeks a Waiter to deliver flawless fine-dining experiences in Doha. The role requires deep culinary knowledge, impeccable etiquette, and the ability to anticipate guest needs. Candidates must have proven
Marketing Intern
Dubai, UAE
Kempinski Hotels seeks a Marketing Intern to assist the Marketing Director in promoting the hotel and its outlets. The role involves administrative support, coordinating marketing activities, and ensuring brand complianc
Hostess
Doha, QAT
Kempinski Hotels is hiring a Hostess for its Food & Beverage department in Doha. The role involves serving food and beverages, providing courteous and efficient service, and maintaining high standards of personal appeara
Bartender
Doha, QAT
Kempinski Hotels in Doha seeks a Bartender to mix and serve beverages, deliver exceptional customer service, and maintain a clean bar environment. The role requires previous bartending experience, knowledge of cocktails
Waiter
Doha, QAT
Kempinski Hotels in Doha seeks a Waiter to deliver a flawless fine-dining experience. The role requires deep culinary knowledge, flawless etiquette, and the ability to anticipate guest needs. Candidates must have proven
Kids Club Attendant
Doha, QAT
Kempinski Hotels in Doha is seeking a Kids Club Attendant to create a safe and memorable experience for young guests. Responsibilities include supervising children, planning activities, maintaining facilities, and handli
Financial Controller
Doha, QAT
Kempinski Hotels is seeking a Financial Controller to oversee all financial operations at their Doha property. The role involves financial reporting, budgeting, internal controls, audit, cash flow management, and team le
Waiter
Doha, QAT
Waiter
Doha, QAT
Marketing Intern
Dubai, UAE
Hostess
Doha, QAT
Bartender
Doha, QAT
Waiter
Doha, QAT
Kids Club Attendant
Doha, QAT
Financial Controller
Doha, QAT