Sales Administrator
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Key skills for this role
About the Role
Casa Vista Development is seeking a Sales Administrator to manage sales documentation, coordinate with clients and agents, and maintain CRM systems. Candidates need 1-3 years of experience in property development and proficiency in Oqood procedures.
Key Skills for This Role
Responsibilities
- Assist the sales team in preparing proposals, contracts, and agreements
- Maintain accurate records of clients and prospects in the CRM system
- Issue Sales Purchase Agreements (SPAs) and sales documents (sales offer, EOI & Booking Forms)
- Manage the process of registering units within the Dubai Land Department (DLD)
- Manage inventory and keep it constantly updated
- Process property bookings, reservations, and sales transactions
- Verify client documents, approvals, and payment records as required
- Track and follow up on pending approvals, payments, and client documentation
- Prepare and process tenancy contracts, MoUs, addendums, and other necessary real estate agreements
- Handle Ejari registrations, renewals, and cancellations
- Manage Trakheesi, RERA, and DLD online systems for permits and documentation submissions
Requirements
- Bachelor’s degree in Business Administration, Marketing, or related field preferred
- 1–3 years of experience in property development
- Proficiency in Oqood procedures is required
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Experience with CRM systems (Odoo, Bitrix) preferred
Full Job Posting
Job Overview
- We are seeking a highly organized and proactive Sales Administrator to support our team.
- The ideal candidate will manage sales documentation, coordinate with clients and agents, maintain CRM systems, and ensure seamless execution of the sales process.
- This role is vital to maintaining efficiency, accuracy, and customer satisfaction in a fast paced property sales environment.
Key Responsibilities
- Assist the sales team in preparing proposals, contracts, and agreements.
- Maintain accurate records of clients, prospects in the CRM system.
- Issue Sales Purchase Agreements (SPAs) and sales documents (sales offer, EOI & Booking Forms).
- Manage the process of registering units within the Dubai Land Department (DLD).
- Manage inventory and keep it constantly updated.
- Process property bookings, reservations, and sales transactions.
- Ensure all sales documentation is accurate, complete, and filed correctly.
- Verify client documents, approvals, and payment records as required.
- Track and follow up on pending approvals, payments, and client documentation.
- Maintain and update sales pipelines and performance metrics.
- Identify gaps in processes and assist in implementing improvements.
- Support client onboarding and handover processes.
Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Marketing, or related field preferred.
- Experience: 1–3 years of experience in property development.
- Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint).
- Proficiency in Oqood procedures is Required.
- Experience with CRM systems (Odoo, Bitrix) preferred.
- Knowledge of real estate sales processes and documentation.
- Soft Skills: Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail with high accuracy in documentation.
- Ability to work under pressure and meet deadlines.
- Professional, proactive, and customer focused mindset.
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