Remote Data-Entry Virtual Assistant Administrator

Job Overview

Data Entry and Records Management

• Enter, update, review, and maintain information in databases, spreadsheets, CRM systems, and company platforms.
• Transfer information from emails, forms, PDFs, invoices, reports, and other documents into designated systems.
• Correct duplicate, incomplete, outdated, or inaccurate records and perform data-cleaning and quality-control checks.
• Maintain Excel and Google Sheets spreadsheets, electronic files, folders, and business records.
• Prepare basic reports, summaries, and data compilations while protecting confidential information.

Virtual Assistant Support

• Provide day-to-day remote administrative support to managers and team members.
• Manage authorized inboxes, draft routine emails and internal communications, and coordinate information between contacts.
• Schedule and coordinate meetings, appointments, and conference calls; maintain calendars and reminders.
• Prepare meeting materials, organize and distribute notes, and conduct online research.
• Assist with travel research, reservations, itinerary preparation, and outstanding administrative requests.

General Administrative Support

• Prepare, format, edit, and organize documents, reports, presentations, and spreadsheets.
• Maintain digital filing systems and process forms, applications, invoices, orders, and other documents.
• Assist with customer and client records, deadline tracking, invoice and expense tracking, and onboarding documentation.
• Perform additional administrative duties assigned by management.

Required Qualifications

• High school diploma or equivalent is required; additional administration, business, or related education or training is advantageous.
• Previous experience in data entry, virtual assistance, administration, office support, customer service, or a related position is preferred.
• Strong computer and internet skills, fast and accurate typing, attention to detail, and commitment to accuracy are required.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook, is required.
• Familiarity with Google Workspace, including Gmail, Google Docs, Google Sheets, Google Drive, and Google Calendar, is required.
• The candidate must communicate professionally, work independently, follow procedures, prioritize assignments, meet deadlines, and protect confidential information.

Preferred Skills

• Beneficial experience includes CRM and database systems, Excel formulas and data validation, Google Sheets, calendar management, inbox administration, online research, and document preparation.
• Additional beneficial areas include customer communication, invoice and expense tracking, project platforms, cloud file storage, and Zoom, Microsoft Teams, Slack, or similar tools.
• Training may be provided for company-specific software, systems, and procedures.

Ideal Candidate