Reception Cum Admin
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Key skills for this role
About the Role
CMETS Energy Solutions LLC is seeking a professional and proactive Receptionist & Administrative Assistant to manage front desk activities, provide administrative support, and coordinate office operations in Abu Dhabi.
Key Skills for This Role
Responsibilities
- Greet and welcome visitors, clients, and employees professionally
- Answer, screen, and direct incoming phone calls promptly
- Maintain reception area in clean and organized condition
- Manage visitor records and coordinate meeting room bookings
- Handle incoming and outgoing emails, courier, mail, and correspondence
- Schedule meetings, appointments, and conference calls
- Assist in preparing reports, presentations, letters, and documents
- Maintain office supplies and coordinate procurement
- Coordinate with facility management for office maintenance
- Maintain proper filing systems for company documents
- Assist with employee documentation and file updates
- Coordinate attendance, leave records, and basic HR documents
Requirements
- Bachelor’s degree or diploma in Business Administration or related field
- 2 5 years of experience as a Receptionist, Admin Assistant, or Office Coordinator
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Good communication and interpersonal skills
- Strong organizational and multitasking abilities
- Professional appearance and positive attitude
- Ability to maintain confidentiality
- Fluent in English
Full Job Posting
Job Summary
- We are looking for a professional, well organized, and proactive Receptionist & Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will be responsible for managing front desk activities, handling office coordination, supporting daily administrative tasks, and ensuring smooth
Key Responsibilities
- Greet and welcome visitors, clients, and employees in a professional and friendly manner.
- Answer, screen, and direct incoming phone calls promptly.
- Maintain the reception area in a clean, organized, and presentable condition.
- Manage visitor records and coordinate meeting room bookings.
- Assist visitors and clients with general inquiries.
- Handle incoming and outgoing emails, courier, mail, and other correspondence.
- Schedule meetings, appointments, and conference calls when required.
- Assist in preparing reports, presentations, letters, and other documents.
- Maintain office supplies and coordinate procurement when needed.
- Coordinate with facility management for office maintenance and related services.
- Maintain proper filing systems for company and administrative documents.
- Support day to day office operations and internal coordination.
Office Coordination
- Coordinate with different departments for administrative requirements.
- Assist in organizing internal meetings, office events, and staff related activities.
- Update and maintain supplier, client, and internal contact lists.
- Ensure proper record keeping of important office documents.
- Handle confidential company information with care and professionalism.
Basic HR & Employee Coordination
- Assist with employee documentation and file updates when required.
- Coordinate attendance, leave records, and basic employee related documents.
- Support interview scheduling and candidate communication when needed.
- Assist in preparing basic HR letters and staff announcements.
- Coordinate with HR/Admin for visa, insurance, and employee related requirements when assigned.
Customer Service
- Respond to inquiries from clients, visitors, and employees in a polite and professional manner.
- Provide general company information to visitors and callers.
- Assist in resolving visitor or office related concerns in a timely manner.
Qualifications & Requirements
- Bachelor’s degree or diploma in Business Administration or a related field.
- 2–5 years of experience as a Receptionist, Admin Assistant, or Office Coordinator.
- Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality and handle information responsibly.
- Fluent in English.
Language
- English is required.
Work Location
- In person
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