Purchasing Executive
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Key skills for this role
About the Role
Manage the timely and accurate processing of purchase requisitions, purchase orders, and procurement-related documentation. Coordinate daily purchasing activities to ensure the.
Key Skills for This Role
Responsibilities
- Manage timely and accurate processing of purchase requisitions, purchase orders, and procurement related documentation
- Coordinate daily purchasing activities to ensure uninterrupted supply of goods, materials, and services
- Act as primary point of contact for internal departments regarding purchasing requests and product availability
- Liaise with suppliers to obtain quotations, negotiate pricing and delivery schedules
- Review and reconcile purchase orders, invoices, and delivery notes, resolving discrepancies
- Monitor outstanding purchase orders and follow up with suppliers for timely deliveries
- Update procurement and inventory systems with accurate purchasing and delivery information
- Source and evaluate suppliers based on quality, pricing, service standards, and reliability
- Assist in maintaining approved supplier database and preferred vendor list
- Prepare purchasing reports, supplier performance evaluations, and procurement analyses
- Assist in inventory management activities including monitoring stock levels and coordinating replenishment
- Ensure compliance with company policies, procurement procedures, and ethical business practices
Requirements
- Experience in procurement or purchasing
- Knowledge of inventory management
- Strong negotiation skills
- Ability to maintain accurate records
Full Job Posting
Responsibilities
- Manage the timely and accurate processing of purchase requisitions, purchase orders, and procurement related documentation.
- Coordinate daily purchasing activities to ensure the uninterrupted supply of goods, materials, and services required for hotel operations.
- Act as the primary point of contact for internal departments regarding purchasing requests, product availability, and procurement requirements.
- Liaise with suppliers and vendors to obtain quotations, negotiate pricing, delivery schedules, and ensure timely fulfillment of orders.
- Maintain effective communication with department heads to ensure inventory levels are adequate and operational needs are met.
- Review and reconcile purchase orders, invoices, and delivery notes, investigating and resolving any discrepancies.
- Monitor outstanding purchase orders and follow up with suppliers to ensure timely deliveries and minimize operational disruptions.
- Update procurement and inventory systems with accurate purchasing and delivery information.
- Source and evaluate suppliers based on quality, pricing, service standards, and reliability to support cost effective purchasing decisions.
- Assist in maintaining an approved supplier database and preferred vendor list in accordance with company procurement policies.
- Coordinate the movement and receipt of purchased goods, ensuring compliance with hotel standards and specifications.
- Prepare purchasing reports, supplier performance evaluations, and procurement analyses for management review.
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