Purchasing Coordinator
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Key skills for this role
About the Role
Process purchase requisitions and orders, negotiate with suppliers, maintain vendor relationships, and ensure compliance with procurement policies and inventory control.
Key Skills for This Role
Responsibilities
- Process purchase requisitions and purchase orders accurately and in a timely manner
- Coordinate daily purchasing activities to ensure uninterrupted hotel operations
- Source quotations, negotiate with suppliers, and maintain strong vendor relationships
- Liaise with department heads to understand purchasing requirements and maintain appropriate inventory levels
- Track purchase orders, monitor deliveries, and follow up on outstanding orders
- Review invoice matching reports and resolve discrepancies with suppliers and Finance
- Update procurement records and purchasing systems with current delivery information
- Prepare purchasing reports and maintain accurate documentation and records
- Assist in evaluating suppliers and maintaining an approved supplier database
- Ensure compliance with hotel purchasing policies, company procedures, and ethical procurement practices
- Coordinate with internal departments to support operational and project related purchasing requirements
- Promote cost control by identifying opportunities to improve purchasing efficiency and minimize waste
Requirements
- Experience in purchasing or procurement
- Strong organizational and coordination skills
- Ability to negotiate with suppliers
- Knowledge of purchasing policies and procedures
Full Job Posting
Purchasing Coordinator Responsibilities
- Process purchase requisitions and purchase orders accurately and in a timely manner.
- Coordinate daily purchasing activities to ensure uninterrupted hotel operations.
- Source quotations, negotiate with suppliers, and maintain strong vendor relationships.
- Liaise with department heads to understand purchasing requirements and maintain appropriate inventory levels.
- Track purchase orders, monitor deliveries, and follow up on outstanding orders.
- Review invoice matching reports and resolve discrepancies with suppliers and Finance.
- Update procurement records and purchasing systems with current delivery information.
- Prepare purchasing reports and maintain accurate documentation and records.
- Assist in evaluating suppliers and maintaining an approved supplier database.
- Ensure compliance with hotel purchasing policies, company procedures, and ethical procurement practices.
- Coordinate with internal departments to support operational and project related purchasing requirements.
- Promote cost control by identifying opportunities to improve purchasing efficiency and minimize waste.
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