Purchasing Coordinator
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Key skills for this role
About the Role
We are hiring a Procurement & Purchasing Coordinator to manage purchase orders, supplier coordination, deliveries, returns, and reporting across multiple branches and warehouses. The role requires experience in procurement or supply chain operations, strong communication skills, and attention to detail.
Key Skills for This Role
Responsibilities
- Check and respond to procurement related inquiries via email
- Process purchase orders, track deliveries, and manage returns across branches/warehouses
- Prepare daily reports for management review
- Monitor order status and coordinate with suppliers to resolve delivery issues
- Maintain and update product and supplier databases
- Coordinate with warehouse teams for storage protocols and product collections/returns
- Research potential suppliers and prepare comparative analysis
- Negotiate supplier payment terms and contract agreements
- Process credit notes and manage supplier follow ups for payment settlements
- Prepare monthly procurement reports
- Evaluate supplier performance and share feedback
- Support Finance with invoice matching and reconciliation
Requirements
- Experience in procurement/purchasing, logistics coordination, or supply chain operations
- Strong communication skills
- Comfortable with reporting and tracking
- Good negotiation and vendor management skills
- Strong attention to detail
- Candidate must have own visa
Full Job Posting
Job Overview
- We are hiring a Procurement & Purchasing Coordinator to manage purchase orders, supplier coordination, deliveries, returns, and reporting across multiple branches and warehouses.
Key Responsibilities
- Check and respond to all procurement related inquiries via email.
- Process purchase orders, track deliveries, and manage returns across branches/warehouses; prepare daily reports for management review.
- Monitor order status in real time and coordinate with suppliers to schedule, expedite, and resolve delivery issues.
- Maintain and update product and supplier databases to ensure procurement accuracy.
- Coordinate with warehouse teams to ensure proper storage protocols and organize product collections/returns.
- Research potential suppliers and prepare comparative analysis to support procurement decisions.
- Negotiate supplier payment terms and contract agreements to optimize cost and service levels.
- Process credit notes and manage supplier follow ups for timely payment settlements.
- Prepare monthly procurement reports covering orders, deliveries, and returns.
- Evaluate supplier performance and share feedback to improve service quality.
- Coordinate with branches on new product requirements and support system/pricing updates.
- Support Finance with invoice matching and reconciliation based on SOA requests.
Requirements
- Experience in procurement/purchasing, logistics coordination, or supply chain operations (multi branch is a plus).
- Strong communication skills (email follow up, supplier coordination, internal coordination).
- Comfortable with reporting and tracking (daily/monthly reports, order/delivery/returns status).
- Good negotiation and vendor management skills.
- Strong attention to detail for databases, invoicing, and reconciliation support.
- Candidate must have own visa
Compensation
- Pay: AED2,500.00 AED4,500.00 per month
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