Purchasing Assistant / Purchasing Coordinator / Purchasing Executive

Purchasing Assistant / Purchasing Coordinator / Purchasing Executive

Key Responsibilities

• Manage and support day-to-day purchasing activities.
• Prepare purchase orders, quotation requests, and related purchasing documents.
• Research suppliers, products, pricing, availability, and market options.
• Request, evaluate, and compare supplier quotations and commercial terms.
• Communicate with suppliers regarding orders, pricing, specifications, and delivery schedules.
• Track purchase orders from confirmation through final delivery.
• Follow up on delayed, incomplete, or outstanding orders.
• Maintain accurate purchasing records, supplier information, contracts, and invoices.
• Coordinate with finance, operations, warehouse, and other internal departments.
• Assist with supplier onboarding, performance reviews, and relationship management.
• Investigate purchasing discrepancies and help resolve delivery or invoice issues.
• Monitor purchasing costs and identify opportunities for savings and process improvements.

What We’re Looking For

• Strong organizational and coordination skills.
• Excellent attention to detail and follow-up abilities.
• Good communication and supplier relationship skills.
• Understanding of purchasing, procurement, or supply chain processes.
• Comfortable using Excel, Google Sheets, ERP, or purchasing systems.
• Ability to compare pricing, specifications, quality, and delivery terms.
• Strong negotiation and problem-solving abilities.
• Ability to manage multiple orders, deadlines, and priorities.
• Proactive, dependable, and commercially aware mindset.
• Willingness to learn new purchasing systems and business processes.

What We Offer

• Hands-on experience across purchasing and supplier operations.
• Opportunities to develop strong supplier and stakeholder relationships.
• Exposure to purchasing systems, cost analysis, and supply processes.
• Training and professional development opportunities.
• Opportunities to contribute ideas that improve purchasing efficiency.
• A collaborative environment that values initiative and accountability.
• Opportunities to progress into procurement, sourcing, or supply chain roles.
• Competitive compensation and benefits package.