Proposal Specialist
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Key skills for this role
About the Role
Meinhardt MENA is seeking an experienced Proposal Specialist to manage the preparation and submission of high-quality technical and commercial proposals for the Middle East region.
Key Skills for This Role
Responsibilities
- Lead the preparation and coordination of technical and commercial proposals, EOIs, RFQs, RFPs, and tender submissions
- Review tender documentation and identify submission requirements, risks, and key deliverables
- Coordinate with technical, commercial, and business development teams to gather information for bid submissions
- Develop proposal structures, schedules, compliance matrices, and submission plans
- Prepare high quality bid documents, presentations, capability statements, and supporting materials
- Manage bid programmes and ensure timely submission of all deliverables
- Maintain proposal templates, project references, CV databases, and work winning materials
- Support interview preparation, client presentations, and post submission activities
- Ensure compliance with company branding, quality standards, and client requirements
- Contribute to continuous improvement of bid processes, tools, and best practices
Requirements
- Bachelor’s degree in Business, Marketing, Engineering, Architecture, Communications, or a related discipline
- Minimum 8–10 years of experience in bid management, proposal coordination, or work winning activities
- Experience within engineering consultancy, architecture, construction, or professional services environments
- Proven experience managing complex multidisciplinary proposals and tender submissions
- Strong understanding of procurement processes and bid lifecycle management
- Excellent written communication, editing, and document management skills
- Strong organizational skills with ability to manage multiple deadlines simultaneously
- Advanced proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel
- Experience with Adobe InDesign and proposal production software (highly desirable)
- Familiarity with CRM systems, document management platforms, and bid management tools
- Strong document formatting, presentation, and quality assurance capabilities
Full Job Posting
Company Overview
- Meinhardt is one of the world’s most respected engineering consultancies, with over 6,000 professionals across 61 offices worldwide.
- We partner with leading developers, governments, and private clients to shape cities and communities.
Position Overview
- We are seeking an experienced Proposal Specialist to support work winning and business development activities across the Middle East region.
- The role involves managing the preparation and submission of high quality technical and commercial proposals.
Responsibilities
- Lead the preparation and coordination of technical and commercial proposals, EOIs, RFQs, RFPs, and tender submissions.
- Review tender documentation and identify submission requirements, risks, and key deliverables.
- Coordinate with technical, commercial, and business development teams to gather information required for bid submissions.
- Develop proposal structures, schedules, compliance matrices, and submission plans.
- Prepare high quality bid documents, presentations, capability statements, and supporting materials.
- Manage bid programmes and ensure timely submission of all deliverables.
- Maintain proposal templates, project references, CV databases, and work winning materials.
- Support interview preparation, client presentations, and post submission activities.
- Ensure compliance with company branding, quality standards, and client requirements.
- Contribute to continuous improvement of bid processes, tools, and best practices.
Qualifications & Experience
- Bachelor’s degree in Business, Marketing, Engineering, Architecture, Communications, or a related discipline.
- Minimum 8–10 years of experience in bid management, proposal coordination, or work winning activities.
- Experience within engineering consultancy, architecture, construction, or professional services environments.
- Proven experience managing complex multidisciplinary proposals and tender submissions.
- Strong understanding of procurement processes and bid lifecycle management.
- Excellent written communication, editing, and document management skills.
- Strong organizational skills with the ability to manage multiple deadlines simultaneously.
Technical Skills
- Advanced proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
- Experience with Adobe InDesign and proposal production software is highly desirable.
- Familiarity with CRM systems, document management platforms, and bid management tools.
- Strong document formatting, presentation, and quality assurance capabilities.
Preferred Attributes
- Experience working on major building, infrastructure, transportation, or data center projects.
- Experience within multinational engineering consultancy environments.
- Strong attention to detail and commitment to producing high quality submissions.
- Ability to work effectively under pressure and manage multiple concurrent bids.
- Strong interpersonal and stakeholder management skills.
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