Front Desk Receptionist
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Key skills for this role
About the Role
Meinhardt MENA seeks a professional Front Desk Receptionist for its Abu Dhabi office. The role involves managing front desk activities, welcoming visitors, handling calls and correspondence, and providing administrative support.
Key Skills for This Role
Responsibilities
- Welcome visitors, clients, and guests in a professional and courteous manner
- Manage front desk operations and ensure reception area is presentable at all times
- Answer, screen, and direct incoming phone calls and general enquiries
- Coordinate meeting room bookings and support meeting arrangements
- Receive, sort, and distribute incoming mail, courier packages, and office deliveries
- Support travel, hotel, and logistics arrangements when required
- Maintain office records, contact lists, and administrative documentation
- Coordinate with building management, suppliers, and service providers as needed
- Assist with office supplies, stationery, and pantry stock monitoring
- Provide general administrative support to management and office teams
- Ensure confidentiality, professionalism, and proper handling of office communications
Requirements
- Diploma or Bachelor's degree in Business Administration, Office Management, or related discipline
- Minimum 2 5 years of experience in a receptionist, front desk, or administrative support role
- Previous experience within engineering consultancy, construction, real estate, or professional services environments preferred
- Strong communication and interpersonal skills
- Professional appearance and customer service mindset
- Good organizational skills with ability to manage multiple tasks
- Fluency in English required; Arabic language skills advantageous
- Proficiency in Microsoft Office Suite
- Experience managing phone systems, meeting bookings, and office coordination tools
- Good document control, filing, and administrative coordination skills
Full Job Posting
Position Overview
- We are seeking a professional and well organized Receptionist to support the smooth day to day operations of our Abu Dhabi office. The role involves managing front desk activities, welcoming visitors, handling calls and correspondence, and providing administrative support to ensure a professional an
Responsibilities
- Welcome visitors, clients, and guests in a professional and courteous manner.
- Manage front desk operations and ensure the reception area is presentable at all times.
- Answer, screen, and direct incoming phone calls and general enquiries.
- Coordinate meeting room bookings and support meeting arrangements.
- Receive, sort, and distribute incoming mail, courier packages, and office deliveries.
- Support travel, hotel, and logistics arrangements when required.
- Maintain office records, contact lists, and administrative documentation.
- Coordinate with building management, suppliers, and service providers as needed.
- Assist with office supplies, stationery, and pantry stock monitoring.
- Provide general administrative support to management and office teams.
- Ensure confidentiality, professionalism, and proper handling of office communications.
Qualifications & Experience
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related discipline.
- Minimum 2–5 years of experience in a receptionist, front desk, or administrative support role.
- Previous experience within engineering consultancy, construction, real estate, or professional services environments is preferred.
- Strong communication and interpersonal skills.
- Professional appearance and customer service mindset.
- Good organizational skills with the ability to manage multiple tasks.
- Fluency in English is required; Arabic language skills are advantageous.
Technical Skills
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience managing phone systems, meeting bookings, and office coordination tools.
- Good document control, filing, and administrative coordination skills.
Preferred Attributes
- Experience working in a multinational or corporate office environment.
- Strong attention to detail and ability to work independently.
- Positive attitude, reliability, and a proactive approach to office support.
- Ability to communicate professionally with clients, visitors, and internal teams.
- Flexibility to support wider administrative and office coordination tasks when required.
Company Overview
- Meinhardt is one of the world’s most respected engineering consultancies, with a proven track record of delivering innovative, buildable, and sustainable solutions across buildings, infrastructure, and mission critical facilities.
- With over 6,000 professionals across 61 offices worldwide, Meinhardt partners with leading developers, governments, and private clients to shape cities and communities.
Application Instructions
- Please submit/forward your CV to recruitment.mena@meinhardtgroup.com if you meet the above requirements.
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