Property Administrator

Role overview

Property administration

• Assist with operating cost escalations and other Property Manager activities.
• Prepare leasing contracts and Ejari registrations.
• Collect and process Ejari-related payments.
• Send tenancy renewal notifications and hard-copy letters 90 days before lease expiry.
• Receive, coordinate, and report tenant and client requests.
• Coordinate with external brokers to meet targeted vacancy periods.
• Monitor use of common facilities by authorized tenants and residents.
• Act as the primary contact between tenants and maintenance teams.
• Follow up on maintenance requests and timely resolution.
• Ensure areas are cleaned and restored after repair works.
• Coordinate with Finance on cheques, cash collections, bank transfers, and tenant payments.
• Monitor third-party service providers and contractual service standards.

Records and reporting

• Monitor daily property management activities and provide updates to the Property Manager.
• Assist with insurance, leasing, rental, and tenant-related billings.
• Develop and maintain rent collection processes.
• Monitor rent collections and follow up on outstanding payments.
• Maintain property management records and filing systems.
• Prepare lease summaries and documentation for new tenants.
• Maintain and update the tenant database, including emergency contact details.
• Prepare periodic property management reports.
• Process claims, assignments, referrals, and other property documentation.
• Provide professional assistance to tenants and clients on property management and leasing matters.
• Perform other property administration duties assigned by the Property Manager.

Candidate requirements

• At least 3 years of relevant property administration or property management experience within the UAE.
• Strong knowledge of UAE real estate leasing and property management practices.
• Experience with Ejari, tenancy contracts, rent collection, renewals, and tenant coordination.
• Strong administrative, organizational, and documentation skills.
• Excellent communication and interpersonal skills.
• Ability to coordinate with tenants, brokers, contractors, maintenance teams, Finance, and management.
• Strong follow-up skills and ability to manage multiple properties and priorities.
• Proficiency in Microsoft Office, particularly Excel and Word.
• UAE real estate or property management experience is mandatory.