Project Interface Coordinator - Saudi National

Overview

Job Description

Project Interface Coordinator

What You'll Be Doing;

• Act as the primary point of contact for all stakeholders, including RAC, KSIA, and other external parties, ensuring effective communication and alignment with project objectives.
• Develop and maintain strong working relationships with key stakeholders, including government agencies, contractors, regulatory bodies, and airport authorities.
• Proactively manage stakeholder expectations, ensuring their needs and concerns are understood and addressed promptly.
• Facilitate regular stakeholder meetings, keeping all parties informed about project progress, risks, and milestones.
• Serve as the interface between the project team and key stakeholders, ensuring that information flows smoothly and that each party is aligned with project goals.
• Coordinate with the RAC, KSIA, and other relevant stakeholders to ensure that their requirements and concerns are integrated into the project’s planning and execution phases.
• Ensure that all external approvals, permits, and compliance requirements are obtained from stakeholders in a timely manner.
• Address stakeholder inquiries and concerns, resolving issues promptly to maintain positive relationships and project momentum.
• Develop and maintain detailed communication plans that ensure regular updates and feedback from all stakeholders throughout the project lifecycle.
• Prepare and distribute progress reports, stakeholder updates, and meeting minutes to ensure that stakeholders are kept informed of key developments and project status.
• Ensure that all project communications are clear, accurate, and aligned with the interests of both the project team and external stakeholders.
• Facilitate the resolution of disputes or issues between stakeholders and project teams, ensuring minimal disruption to the project timeline.
• Monitor and manage any risks or issues that may arise between the project team and stakeholders, ensuring that these are escalated and addressed in a timely manner.
• Identify potential roadblocks or delays caused by stakeholder requirements, regulatory compliance, or operational constraints, and work proactively to mitigate these challenges.
• Collaborate with project managers and executive leadership to ensure that critical issues are resolved and project timelines are met.
• Ensure that all project documentation, including plans, contracts, approvals, and correspondence, are shared with relevant stakeholders and filed appropriately.
• Ensure that contractual requirements and commitments made to stakeholders (e.g., RAC, KSIA) are adhered to throughout the project.
• Track and follow up on project deliverables to ensure that stakeholder expectations are met and that the project remains on track.
• Ensure the project complies with airport regulations, aviation standards, and any other local or national requirements set by stakeholders such as KSIA or RAC.
• Support the project team in preparing for any audits, inspections, or reviews by stakeholders, ensuring that all required documentation is in place.
• Maintain awareness of any regulatory changes or stakeholder requirements that could impact the project and communicate these to the team as needed.

What Required Skills You'll Bring;

• Bachelor’s degree in Project Management, Civil Engineering, Construction Management, or a related field. A master’s degree or relevant certifications (e.g., PMP, PRINCE2) is a plus.
• 5+ years of experience in project coordination or stakeholder management, preferably within the aviation or infrastructure sectors.
• Experience working with major stakeholders such as airport authorities, government agencies, and private sector organizations like RAC or KSIA.
• Proven track record of managing large-scale projects with multiple stakeholders and coordinating across teams to meet deadlines and project goals.
• Excellent communication and interpersonal skills, with the ability to engage stakeholders at all levels of an organization.
• Strong problem-solving and conflict resolution abilities, with a proactive and solution-oriented approach.
• Understanding of aviation and infrastructure regulations, particularly those related to airport projects, security, and operations.
• Familiarity with project management software (e.g., MS Project, Primavera P6) and collaboration tools (e.g., SharePoint, Teams).
• Ability to understand and communicate technical details and project risks in a clear and concise manner to both technical and non-technical stakeholders.

What Desired Skills You'll Bring;

• Professional certifications such as PMP, PRINCE2, or equivalent.
• Familiarity with airport operations, including safety, security, and airside operations.
• Multilingual skills are a plus, especially in regions with diverse linguistic needs.
• Experience working with aviation stakeholders (e.g., RAC, KSIA, or other airport development authorities).
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
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