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Project Coordinator - Construction & ERP Coordination
INFRAROSE
Dubai, UAE
Temporary
Mid
Onsite
3 days ago
Construction CoordinationERP SystemsProject CoordinationDocument ControlWBS/CBS CodingProcurement
Free
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Construction CoordinationERP SystemsProject Coordination
About the Role
INFRAROSE seeks a Project Coordinator for a large-scale airport infrastructure project in Kinshasa, DRC. The role supports construction coordination, document tracking, ERP data alignment, and subcontractor management, requiring 5-8 years of experience in construction coordination.
Key Skills for This Role
Construction CoordinationERP SystemsProject CoordinationDocument ControlWBS/CBS CodingProcurement
Responsibilities
- Coordinate daily construction requirements across assigned work fronts, including access, labour, plant, materials, inspections, permits, and subcontractor interfaces
- Follow up site actions, constraints, and readiness items with Site Engineers, Package Leads, subcontractors, and support departments
- Assist in arranging construction coordination meetings, preparing agendas, recording minutes, and tracking agreed actions to closure
- Maintain work front readiness trackers covering drawings, method statements, ITPs, permits, materials, equipment, access, and inspection status
- Escalate overdue actions, missing information, access constraints, or execution blockers to the Construction Director and relevant discipline leads
- Track status of latest approved drawings, shop drawings, method statements, material approvals, ITPs, work packs, RFIs, permits, and site instructions
- Coordinate with Document Control to confirm correct revisions and distribution to the Construction Team and subcontractors
- Assist site teams in identifying upcoming documentation requirements before works commence
- Highlight missing, superseded, rejected, or delayed submissions that may affect construction execution
- Support close out of technical comments and coordination actions assigned to Construction
- Collect daily progress inputs from Site Engineers and subcontractors, including quantities, manpower, plant, equipment, and work front status
- Ensure that daily progress information and construction quantities are coded consistently against the correct WBS, work front, discipline, package, and cost code references for ERP and project controls purposes
Requirements
- Diploma or bachelor’s degree in Construction Management, Civil Engineering, Project Management, or a related field
- Minimum of 5 8 years of experience in project coordination, construction coordination, site administration, or engineering support
- Practical understanding of construction drawings, method statements, ITPs, permits, site records, and construction sequencing
- Experience coordinating subcontractors, suppliers, Site Engineers, QA/QC, HSE, Procurement, Planning, and Document Control
- Familiarity with document control systems, daily reporting, progress records, action trackers, and construction coordination procedures
- Experience supporting ERP coordination, project controls data, WBS/CBS coding, cost coding, procurement workflows, material tracking, or construction data administration is strongly preferred
- Experience on large scale infrastructure, airport, building, civil, or industrial construction projects is preferred
- Familiarity with ERP systems used for cost, procurement, materials, progress, document references, or project reporting is an advantage
- Experience working in Africa or emerging market project environments is an advantage
Full Job Posting
Role Overview
- The Project Coordinator Construction & ERP Coordination will support the Construction Team in coordinating and administering day to day site execution for the large scale airport infrastructure project in Kinshasa. The incumbent will be responsible for coordinating work front readiness, drawing an
- The role will also act as the Construction Team focal point for ERP coordination, ensuring that site execution information is correctly aligned with the approved WBS, cost codes, procurement references, construction work fronts, progress records, and project controls reporting structure. This includ
- This role requires strong follow up discipline, practical construction awareness, accurate record keeping, basic ERP awareness, and the ability to coordinate across Construction, QA/QC, HSE, Technical, Procurement, Planning, Project Controls, Cost Control, Document Control, Commercial, ERP/System Ad
Construction Coordination & Execution Support
- Coordinate daily construction requirements across assigned work fronts, including access, labour, plant, materials, inspections, permits, and subcontractor interfaces.
- Follow up site actions, constraints, and readiness items with Site Engineers, Package Leads, subcontractors, and support departments.
- Assist in arranging construction coordination meetings, preparing agendas, recording minutes, and tracking agreed actions to closure.
- Maintain work front readiness trackers covering drawings, method statements, ITPs, permits, materials, equipment, access, and inspection status.
- Escalate overdue actions, missing information, access constraints, or execution blockers to the Construction Director and relevant discipline leads.
Document, Drawing & Technical Coordination
- Track status of latest approved drawings, shop drawings, method statements, material approvals, ITPs, work packs, RFIs, permits, and site instructions.
- Coordinate with Document Control to confirm correct revisions and distribution to the Construction Team and subcontractors.
- Assist site teams in identifying upcoming documentation requirements before works commence.
- Highlight missing, superseded, rejected, or delayed submissions that may affect construction execution.
- Support close out of technical comments and coordination actions assigned to Construction.
Programme, Progress & Reporting Support
- Collect daily progress inputs from Site Engineers and subcontractors, including quantities, manpower, plant, equipment, and work front status.
- Ensure that daily progress information and construction quantities are coded consistently against the correct WBS, work front, discipline, package, and cost code references for ERP and project controls purposes.
- Support the Planning and Project Controls Teams with verified construction inputs, while maintaining Construction ownership for site execution information.
- Track planned versus actual progress at work front level and identify constraints affecting the short term look ahead programme.
- Assist in compiling daily, weekly, and monthly construction reporting inputs, including progress photographs, site records, and issue summaries.
- Maintain construction constraint logs, action logs, interface logs, and other trackers required to support reporting, progress verification, and issue resolution.
ERP Coordination, WBS & Cost Alignment
- Act as the Construction Team ERP coordination focal point, ensuring that construction inputs are captured, coded, updated, and followed up in accordance with the project ERP requirements.
- Maintain alignment between the approved WBS, cost codes, CBS/package codes, construction work fronts, procurement packages, subcontractor scopes, material records, and progress reporting requirements.
- Coordinate with Project Controls, Cost Control, Planning, Procurement, Commercial, Document Control, Finance, and ERP/System Administration to ensure consistent coding and data integrity across construction related ERP records.
- Verify that construction related ERP entries, requisitions, material requests, delivery references, subcontractor inputs, and progress records are linked to the correct WBS, cost code, package, discipline, and work front references before submission or update.
- Follow up missing, incomplete, wrongly coded, duplicated, or delayed ERP information that may affect cost tracking, procurement status, material availability, progress verification, or management reporting.
- Support the Construction Director by preparing ERP coordination trackers, exception lists, action logs, and data quality summaries showing pending items, coding mismatches, open requisitions, and unresolved construction system interfaces.
- Ensure that ERP information used by Construction remains consistent with approved drawings, work packs, method statements, procurement records, delivery status, site progress records, and project controls reporting inputs.
- Escalate ERP data issues, coding conflicts, workflow delays, or system access constraints that may affect construction execution, cost visibility, procurement follow up, or reporting reliability.
Procurement & Subcontractor Coordination
- Follow up material availability, delivery requirements, subcontractor mobilisation, access arrangements, and supplier documentation in coordination with Procurement and the Construction Team.
- Coordinate ERP follow up for construction related requisitions, purchase orders, material requests, delivery records, supplier/subcontractor references, and outstanding procurement actions linked to site execution.
- Support construction readiness by tracking materials, plant, equipment, tools, temporary works, and site resources required for upcoming activities.
- Coordinate with subcontractors to obtain daily updates, pending action responses, manpower status, equipment status, and work front requirements.
- Escalate subcontractor non performance, delayed mobilisation, or missing information to the Construction Director.
- Support construction meetings with subcontractors and maintain action records.
QA/QC and HSE Coordination Support
- Coordinate with QA/QC to ensure inspection requests, hold points, test requirements, NCR actions, and quality records are tracked and followed up.
- Coordinate with HSE to ensure permits to work, task specific risk assessments, toolbox talks, access controls, and safety requirements are understood before work proceeds.
- Track QA/QC and HSE actions assigned to Construction and follow up until closure.
- Notify the Construction Director of any missing inspection, permit, approval, or safety requirement that may affect execution.
- Support a disciplined site environment by ensuring construction activities are aligned with approved method statements, ITPs, and project procedures.
Risk, Interface & Issue Management
- Maintain construction issue, constraint, decision, and interface trackers.
- Assist in coordinating interfaces between civil, structural, architectural, MEP, utilities, airside, landside, logistics, and temporary works activities.
- Monitor and follow up risks related to access, work front readiness, delayed drawings, late materials, resource shortages, inspections, permits, and subcontractor performance.
- Provide early warning to the Construction Director on issues that may affect safety, quality, programme, cost, productivity, or construction sequence.
- Ensure unresolved interface matters are clearly recorded, assigned, dated, and escalated.
Additional Responsibilities
- Perform any other related duties assigned by the Construction Director or Construction Management in support of project delivery.
- Support site administration, filing, coordination records, meeting packs, progress evidence, and construction audit requirements where required.
- Support ERP data checks, construction system records, and audit trails required for progress verification, cost visibility, procurement follow up, and management reporting.
Qualifications & Experience
- Diploma or bachelor’s degree in Construction Management, Civil Engineering, Project Management, or a related field.
- Minimum of 5 8 years of experience in project coordination, construction coordination, site administration, or engineering support.
- Experience on large scale infrastructure, airport, building, civil, or industrial construction projects is preferred.
- Practical understanding of construction drawings, method statements, ITPs, permits, site records, and construction sequencing.
- Experience coordinating subcontractors, suppliers, Site Engineers, QA/QC, HSE, Procurement, Planning, and Document Control.
- Familiarity with document control systems, daily reporting, progress records, action trackers, and construction coordination procedures.
- Experience supporting ERP coordination, project controls data, WBS/CBS coding, cost coding, procurement workflows, material tracking, or construction data administration is strongly preferred.
- Familiarity with ERP systems used for cost, procurement, materials, progress, document references, or project reporting is an advantage.
- Experience working in Africa or emerging market project environments is an advantage.
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