Project And Operations Coordinator
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Key skills for this role
About the Role
TALENTMATE is hiring a Project and Operations Coordinator in Dubai to support smooth business operations and key projects. The role combines project coordination, administrative support, diary management, document organization, and stakeholder follow-up.
Key Skills for This Role
Responsibilities
- Work closely with senior stakeholders and the GM to support planning, coordination, and delivery of internal and external projects
- Maintain project trackers, timelines, action logs, and status updates
- Follow up with internal teams, suppliers, and external partners to ensure deadlines are met
- Arrange project meetings, prepare agendas, take notes, and circulate action points
- Monitor progress and highlight delays, risks, or blockers to management
- Organise project documentation, including contracts, proposals, reports, and supporting materials
- Provide general administrative support to senior management and the wider team
- Manage calendars, schedule meetings, and coordinate calls
- Prepare meeting packs, presentations, reports, and basic correspondence
- Maintain organised digital filing systems and records
Requirements
- Previous experience in project coordination, operations, executive support, or administrative roles
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Comfortable managing multiple priorities simultaneously
- Strong attention to detail
- Confident using Microsoft Office, Google Workspace, Slack, Zoom, and project management tools
- Able to work independently and take initiative
- Professional, discreet, and reliable
Full Job Posting
About The Position
- Position: Project & Operations Coordinator
- Place of Employment: Dubai
- A highly organised and proactive Project & Operations Coordinator who supports the smooth running of business operations and key projects.
- The role combines project coordination, administrative support, diary and meeting management, document organisation, stakeholder follow up, and general operational support.
Tasks & Responsibility
- Work closely with senior stakeholders and the GM.
- Support the planning, coordination, and delivery of internal and external projects.
- Maintain project trackers, timelines, action logs, and status updates.
- Follow up with internal teams, suppliers, and external partners to ensure deadlines are met.
- Arrange project meetings, prepare agendas, take notes, and circulate action points.
- Monitor progress and highlight delays, risks, or blockers to management.
- Organise project documentation, including contracts, proposals, reports, and supporting materials.
- Provide general administrative support to senior management and the wider team.
- Manage calendars, schedule meetings, and coordinate calls where required.
- Prepare meeting packs, presentations, reports, and basic correspondence.
- Maintain organised digital filing systems and records.
- Assist with onboarding suppliers, consultants, clients, or partners.
Required Skills & Experience
- Previous experience in project coordination, operations, executive support, or administrative roles.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Comfortable managing multiple priorities simultaneously.
- Strong attention to detail.
- Confident using Microsoft Office, Google Workspace, Slack, Zoom, and project management tools.
- Able to work independently and take initiative.
- Professional, discreet, and reliable.
Desirable
- Experience working in a startup, legal, fintech, crypto, tech, or professional services environment.
- Experience using tools such as Trello, Monday.com, or Notion.
- Basic understanding of contracts, compliance, operations, or client onboarding processes.
- Ability to prepare simple reports, dashboards, or management updates.
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