Production Coordinator (Freelancer)

About the Role

Production Responsibilities

• Support Executive Producers across editorial, commercial, and branded content productions.
• Coordinate crews, talent, props, equipment, catering, transport, and production logistics.
• Provide on-set support and help keep teams, suppliers, equipment, and schedules running smoothly.
• Independently manage smaller-scale still-life, studio, and Inside Stories productions.
• Prepare and circulate accurate call sheets for all shoots.
• Attend location recces and support research, access, permits, timings, and logistical planning.

Financial and Post-Production Duties

• Reconcile supplier invoices against approved costs and submit them correctly.
• Maintain cost sheets and support budget tracking throughout productions.
• Maintain post-production trackers for statuses, deadlines, edit rounds, approvals, and delivery dates.

Studio and Database Duties

• Manage studio bookings and keep equipment organized, tidy, and production-ready.
• Maintain production kits with water, refreshments, stationery, batteries, and other shoot-day supplies.
• Coordinate regular casting calls with local agencies.
• Maintain accurate supplier and talent database sheets.

Skills and Experience

• Strong organizational skills and excellent attention to detail are required.
• A proactive, solutions-focused approach and the ability to anticipate production needs are required.
• The role requires managing multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills are required.
• Confidence using Excel or Google Sheets for cost sheets, trackers, and reconciliations is required.
• Magazine or media experience is preferred.
• Previous production assistant, studio assistant, events, agency, or administrative experience is beneficial but not essential.
• An interest in fashion, editorial, luxury, film, photography, or media production is preferred.
• A willingness to learn, take ownership, and grow into greater responsibility is expected.

Working Style

• The role requires reliability, professionalism, and calmness under pressure.
• The successful candidate should be collaborative, approachable, resourceful, adaptable, and comfortable communicating with suppliers, talent, crew, and internal stakeholders.
• The role involves working independently and as part of a wider team.

Engagement

• The source title identifies the position as freelance.